Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to establish an encumbrance of up to $300,000.00 for bridge inspection, construction inspection, and pre-engineering activity associated with Department of Public Service Capital Improvement projects. Pre-engineering activity will be undertaken by the Division of Design and Construction staff to assist in the generation of bid specifications prior to the projects being advertised for formal competitive bids.
This activity has the added bonus of efficiently utilizing construction inspection labor during a period of the year that traditionally experiences reduced inspection activity due to adverse weather. These pre-engineering and inspection costs can be capitalized; this creates income for the Construction Inspection Fund and contributes to its viability.
2. FISCAL IMPACT
Funds in the amount of $300,000.00 are available for this activity in the Streets and Highways G.O. Bond Fund within the Department of Public Service. Amendment to the 2013 Capital Improvements Budget is necessary to align funding and budget authority with this project.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to provide funding for pre-engineering activities that occur during the fall and winter seasons to keep anticipated construction projects on schedule.
Title
To amend the 2013 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to establish an encumbrance of up to $300,000.00 to pay bridge inspection, construction inspection, and pre-engineering expenses in connection with the Division of Design and Construction Capital Improvement Program; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to establish an encumbrance to pay bridge inspection, construction inspection, and pre-engineering expenses in connection with the Division of Design and Construction Capital Improvement Program; and
WHEREAS, ADA-compliant Ramp Installation and Resurfacing projects will be undertaken in 2014 by the Division of Design and Construction; and
WHEREAS, pre-engineering and inspection activity can be utilized to assist in the generation of bid specifications prior to the projects being advertised for formal competitive bids; and
WHEREAS, these pre-engineering and inspection costs can be capitalized; and
WHEREAS, this activity creates income to the Construction Inspection Fund that contributes to that Fund's viability; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to keep anticipated construction projects on schedule, thereby preserving the public health, peace, property, safety, and welfare; now therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current CIB / Amendment / CIB As Amended
704 / 530282-100072 / Resurfacing - Preventive Surface Treatments - Crack Seal (Voted 2008 Debt SIT Supported) / $360,571.00 / ($250,000.00) / $110,571.00
704 / 530282-100008 / Resurfacing - Winter Inspection and Pre-Engineering (Voted 2008 Debt SIT Supported) / $0 / $250,000.00 / $250,000.00
704 / 530301-160771 / Bridge Rehabilitation - Fifth Avenue Over Scioto River (Voted 2008 Debt SIT Supported) / $55,122.00 / ($50,000.00) / $5,122.00
704 / 530301-100000 / Bridge Rehabilitation (Voted 2008 Debt SIT Supported) / $23,022.00 / $50,000.00 / $73,022.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100072 / Resurfacing - Preventive Surface Treatments - Crack Seal / 06-6600 / 748272 / $250,000.00
704 /530301-160771 / Bridge Rehabilitation - Fifth Avenue Over Scioto River / 06-6600 / 740171 / $50,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100108 / Resurfacing - Winter Inspection and Pre-Engineering / 06-6600 / 748218 / $250,000.00
704 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 591142 / $50,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to establish an encumbrance, as appropriate, to pay inspection and pre-engineering expenses related to the Department of Public Service Capital Improvement Program including charges related to inspection and pre-engineering work for ADA-compliant Ramp Installation and Resurfacing projects and for bridge inspection.
SECTION 4. That for the purpose of paying the cost of this encumbrance the sum of up to $300,000.00, or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100108 / Resurfacing - Winter Inspection and Pre-Engineering / 06-6687 / 748218 / $250,000.00
704 / 530301-100000 / Bridge Rehabilitation / 06-6687 / 591142 / $50,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.