Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Department of Technology with Palmetto Construction Services, LLC. for the CTV Columbus Government Television Studio at City Hall, 90 West Broad Street.
CTV, the Columbus government Channel provides citizens with information about Columbus City government initiatives. This renovation will include remodeling and enhancements of the studio, Master Control room, Studio Control room, editing suites, and some minor office renovations. These renovations are being undertaken to meet new broadcast technology standards, especially High Definition Television (HDTV) standards and the current file based technology standards.
The studio will be upgraded by the replacement of unsafe lighting and lighting support, replacement of the set with a flexible HDTV friendly set, acoustical upgrades for better isolation from hallway noise during taping, installation of a cyclorama wall for additional flexibility, replacement of obsolete field cameras, and new green/blue screen technology that will significantly increase productivity.
The new studio lighting was designed to provide flexibility, and substantially reduces energy consumption. In Master Control, a new broadcast server will replace the obsolete and unsupported current server. This server and other associated upgrades in Master Control will provide CTV with HDTV capabilities in this area. The studio control room and editing suites will be upgraded to meet current HDTV technology standards with replacements for obsolete and unsupported equipment, upgrades to the few pieces of equipment that are not obsolete, and expanded production capabilities. This upgrade will move CTV from an obsolete tape-based system to a digital file-based system, thereby maximizing productivity. Additionally, the Studio Control room renovations will provide for compatibility with the coming HVAC renovations at City Hall. The editing suite upgrades will also dramatically improve the client experience, giving the client more opportunity to participate in, edit, and review productions.
Formal bids were solicited and two companies submitted bids on October 30, 2013 as follows (0 FBE, 0 MBE):
Palmetto Construction $1,166,677.00
Gutknecht Construction $1,192,500.00
2K General Company $1,207,285.00
Elford $1,207,616.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Palmetto Construction.
Emergency action is requested to ensure that the necessary purchase order for services is established in a timely manner.
Palmetto Construction Services, LLC. Contract Compliance No. 27-2790089, expiration date February 5, 2015.
Fiscal Impact: The total cost of this ordinance is $1,166,677.00 with $440,000.00 coming from the Department of Finance and Management, Funds 707, 746, and 733, Project #: 570030-100120 (Facility Renovations) and $726,677.00 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund by transferring appropriation and cash from the following projects: Media Services (MS): Studio Equipment:# (470054-100002) - $155,932.23, MS- Video Storage Equipment:#(470054-100003) -$120,000.00, MS- Field Cameras:# (470054-100007) - $25,000.00, MS - Remote Production Switches:# (470054-100008) - $31,768.19, MS- Council Cameras Equipment:# (470054-100009) - $75,000.00, MS- Wireless Remote Cameras: #(470054-100011) - $20,000.00, MS- GTC3- CTV Sets:# (470054-100012) - $100,000.00, and Mail Inserter project #: (470051-100000) - $198,976.58 to the CTV Facility Renovation Project #:(470031-100003) for $726,677.00.
Title
To amend the 2013 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a contract with Palmetto Construction for the renovation of the CTV Columbus Government Television Studio, 90 West Broad Street; and to authorize the expenditure of $33,847.13 from the Gov'l Super B.A.B.S. (Build America Bonds) Fund, $158,917.89 from the Gov'l B.A.B.S. (Build America Bonds) Fund, $247,234.98 from the Department of Finance and Management, Office of Construction Management Improvement Fund, and $726,677.00 from the Information Services Division, Capital Improvement Bond Fund; and to declare an emergency ($1,166,677.00)
Body
WHEREAS, this ordinance authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, the Gov'l Super B.A.B.S. (Build America Bonds) Fund, the Gov'l B.A.B.S. (Build America Bonds) Fund, and will amend the 2013 Capital Improvement Budget (CIB); and
WHEREAS, this ordinance appropriates funds in two projects from the unappropriated balance of said funds to account for the receipt of interest earnings; and
WHEREAS, the Office of Construction Management solicited bids for the renovation of the CTV Columbus Government Television Studio; and
WHEREAS, Palmetto Construction was the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to enter into a contract for renovation of the CTV Columbus Government Television Studio, 90 West Broad Street, to ensure that the necessary purchase order for services is established in a timely mannerly, thereby, preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: This ordinance amends the 2013 Capital Improvement Budget and authorizes the transfer of appropriation and cash within the Information Services Bond Fund, the Gov'l Super B.A.B.S. (Build America Bonds) Fund, and the Gov'l B.A.B.S. (Build America Bonds) Fund, to accommodate for the expenditure authorized by this ordinance.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate $19,430.00 from the unappropriated balance of fund 707, project number 707999-100000 to account for the receipt of interest earnings.
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate $155,484.42 from the unappropriated balance of fund 746, project number 746999-100000 to account for the receipt of interest earnings.
SECTION 4: That the 2013 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund #514/Carryover
Current CIB Revised Change
Project Name/Number/Subfund Amount Amount Amount
Media Svcs - Studio Equipment:
470054-100002 / 002 155,932 - 0 - (155,932)
Media Svcs - Video Storage Equip:
470054-100003 / 002 120,000 - 0 - (120,000)
Media Svcs - Remote Production Switches:
470054-100008 / 002 31,769 - 0 - (31,769)
Media Svcs - Council Cameras Equipment:
470054-100009 / 002 75,000 - 0 - (75,000)
Media Svcs - Wireless Remote Cameras:
470054-100011 / 002 20,000 - 0 - (20,000)
Media Svcs - GTC3- CTV Sets:
470054-100012 / 002 100,000 - 0 - (100,000)
CTV Facility Renovation:
470031-100003 / 002 - 0 - 502,701 502,701
Mail Inserter:
470051-100000 / 002 (2013) 280,023 81,047 (198,976)
Media Svcs - Field Cameras:
470054-100007 / 002 (2013) 25,000 - 0 - (25,000)
CTV Facility Renovation:
470031-100003 / 002 (2013) - 0 - 223,976 223,976
Department of Finance & Management Dept./Div. 45-50
Gov'l Super B.A.B.S. (Build America Bonds) Fund: 707/Unvoted Carryover
Facility Renovation - Staff Reimbursements
570030-100102 -0- 11,087 11,087
Facility Renovation - Staff Reimbursements
570030-100102 11,087 -0- (11,087)
Old Police Headquarters
570056-100000 3,297 -0- (3,297)
Interest Earnings
707999-100000 13,085 19,430 6,345
Interest Earnings
707999-100000 19,430 -0- (19,430)
Facility Renovation - Various
570030-100120 -0- 33,848 33,848
Gov'l B.A.B.S. (Build America Bonds) Fund: 746/Unvoted Carryover
Facility Renovation - 240 Parsons Ave - Generator
570030-100018 3,429 -0- (3,429)
Facility Renovation - 1111 East Broad - Exterior Masonry
570030-100116 5 -0- (5)
Facility Renovation - 109 North Front - Critical Observation
570030-100161 1 -0- (1)
Municipal Court Phase 2 Construction
570043-100007 1 -0- (1)
Interest Earnings
746999-100000 141,909 155,485 13,576
Interest Earnings
746999-100000 155,485 -0- (155,485)
Facility Renovation - Various
570030-100120 -0- 158,921 158,921
SECTION 5: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund, the Gov'l Super B.A.B.S. (Build America Bonds) Fund, and the Gov'l B.A.B.S. (Build America Bonds) Fund, as follows:
FROM:
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470054-100002(Carryover)| Project Name: Media Svcs - Studio Equipment:| OCA Code: 514542|Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $155,932.23
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470054-100003(Carryover)| Project Name: Media Svcs - Video Storage Equipment:| OCA Code: 514543|Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $120,000.00
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470054-100008(Carryover)| Project Name: Media Svcs - Remote Production Switches:| OCA Code: 475408|Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $31,768.19
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470054-100009(Carryover)| Project Name: Media Svcs - Council Camera Equipment:| OCA Code: 514549|Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $75,000.00
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470054-100011(Carryover)| Project Name: Media Svcs - Wireless Remote Cameras:| OCA Code: 475411|Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $20,000.00
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470054-100012(Carryover)| Project Name: Media Svcs - GTC3- CTV Sets:| OCA Code: 475412|Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $100,000.00
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470054-100007(2013 Funds)| Project Name: Media Svcs - Field Cameras:| OCA Code: 514254|Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $25,000.00
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470051-100000(2013 Funds)| Project Name: Mail Inserter| OCA Code: 470051|Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $198,976.58
Dept./Div. 45-50| Fund: 707 | Project Number: 570030-100102 (Carryover)| Project Name: Facility Renovation - Staff Reimbursements| OCA Code: 773102 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $11,086.95
Dept./Div. 45-50| Fund: 707 | Project Number: 570056-100000 (Carryover)| Project Name: Old Police Headquarters| OCA Code: 775600 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $3,296.45
Dept./Div. 45-50| Fund: 707 | Project Number: 707999-100000 (Carryover)| Project Name: Interest Earnings| OCA Code: 707999 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $19,429.73
Dept./Div. 45-50| Fund: 746 | Project Number: 570030-100018 (Carryover)| Project Name: Facility Renovation - 240 Parsons Ave Generator| OCA Code: 763018 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $3,428.08
Dept./Div. 45-50| Fund: 746 | Project Number: 570030-100116 (Carryover)| Project Name: Facility Renovation - 1111 East Broad Exterior Masonry| OCA Code: 763116 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $5.00
Dept./Div. 45-50| Fund: 746 | Project Number: 570030-100161 (Carryover)| Project Name: Facility Renovation - 109 North Front Critical Observation| OCA Code: 763161 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $0.01
Dept./Div. 45-50| Fund: 746 | Project Number: 570043-100007 (Carryover)| Project Name: Municipal Court Phase 2 Construction| OCA Code: 764307 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $0.38
Dept./Div. 45-50| Fund: 746 | Project Number: 746999-100000 (Carryover)| Project Name: Interest Earnings| OCA Code: 746999 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $155,484.42
TO:
Dept./Div. 47-02| Fund 514| Subfund: 002| Project Number: 470031-100003(Carryover)| Project Name: CTV Facility Renovations| OCA Code: 543103| Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $502,700.42
Dept./Div. 47-02| Fund 514| Subfund: 002| Project Number: 470031-100003 (2013 Funds)| Project Name: CTV Facility Renovations| OCA Code: 543103| Obj. Level 1: 06|Obj. Level 3: 6683| Amount: $223,976.58
Dept./Div. 45-50| Fund: 707 | Project Number: 570030-100120 (Carryover)| Project Name: Facility Renovation Various| OCA Code: 773120 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $33,813.13
Dept./Div. 45-50| Fund: 746 | Project Number: 570030-100120 (Carryover)| Project Name: Facility Renovation Various| OCA Code: 733030 |Obj. Level 1: 06|Obj. Level 3: 6620| Amount: $158,917.89
SECTION 6: That the Director of the Department of Finance and Management on behalf of the Department of Technology is hereby authorized and directed to establish a contract with Palmetto Construction Management Group, LLC for the renovation of the CTV Columbus Government Television Studio, 90 West Broad Street.
SECTION 7: That the expenditure of $1,166,677.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02
Project: 470031-100003
Fund: 514
Subfund: 002
OCA Code: 543103
Object level 1: 06
Object level 3: 6683
Amount: $726,677.00
Division: 45-50
Project: 570030-100120
Fund: 733
OCA Code: 733120
Object level 1: 06
Object level 3: 6620
Amount: $247,234.98
Division: 45-50
Project: 570030-100120
Fund: 707
OCA Code: 773120
Object level 1: 06
Object level 3: 6620
Amount: $33,847.13
Division: 45-50
Project: 570030-100120
Fund: 746
OCA Code: 733030
Object level 1: 06
Object level 3: 6620
Amount: $158,917.89
SECTION 8: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.