Explanation
BACKGROUND:
Ordinance 0228-2013 authorized the Board of Health to enter into a contract with Access 2 Interpreters, LLC in the amount of $200,000.00 for the provision of interpretation and written translation services for the period of April 1, 2013 through March 31, 2014. This ordinance is needed to increase contract EL014049 in the amount of $6,000.00 for a total contract amount not to exceed $206,000.00 with Access 2 Interpreters, LLC.
This modification is needed to meet demand for translation/interpretation services which has been higher than anticipated. This legislation, as well as ordinance 0228-2013 are in response to bid SA004736 which was posted January 7, 2013. This is the first year of a five year renewal contract. Access 2 Interpreters, LLC Federal ID number is 760803722. The contract compliance expires December 23, 2014.
Emergency action is requested in order to avoid a delay in providing client services.
FISCAL IMPACT: The funds needed to modify and increase this contract are budgeted in the Health Department Special Revenue Fund, Fund 250.
Title
To authorize and direct the Board of Health to modify and increase a contract for translation/interpretation services with Access 2 Interpreters, LLC., to authorize the expenditure of $6,000.00 from the Health Special Revenue Fund, and to declare an emergency. ($6,000.00)
Body
WHEREAS, $6,000.00 in additional funds are needed to provide translation/interpretation services for Columbus Public Health clients; and,
WHEREAS, it is necessary to modify and increase contract EL014049 with Access 2 Interpreters, LLC for translation/interpretation services; and,
WHEREAS, this ordinance is being submitted as an emergency measure so that timely procurement of needed services will allow the services to proceed without delay; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to modify this contractfor the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase a contract (EL014049) with Access 2 Interpreters, LLC by adding an additional $6,000.00 to the contract for a new total contract amount not to exceed $206,000.00.
SECTION 2. That the expenditure of $6,000.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Division No. 50-01, OCA Code 502062, Object Level One 03, Object Level Three 3445.
SECTION 3. That this modification is entered into in accordance with the provisions of Section 329.16 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.