Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes 300 gallon containers in its mechanized collection system. Columbus collects the refuse from over 45,000 single family residences with 300 gallon containers that are placed in our alleys at a ratio of one container for every two to three residences. The Division also requires replacement parts for containers that are not covered by warranties. This legislation authorizes the Director of Finance and Management to establish a purchase order for the purchase of 300 gallon refuse containers and container parts for the Division of Refuse Collection per the terms and conditions of contract FL005347 with Rotational Molding, Inc. expiring March 31, 2015 (SA004563).
The total expenditure authorized within this ordinance is $686,063.00 for the purchase of 300 gallon containers and miscellaneous parts, including lids, for these containers.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Rotational Molding, Inc.
2. CONTRACT COMPLIANCE
Rotational Molding, Inc.'s contract compliance number is 90-0633782 and expires February 09, 2014.
3. FISCAL IMPACT
Funding for this expense is available within the Refuse G.O. Bonds Fund. This ordinance authorizes an expenditure of $686,063.00 for 300 gallon containers and miscellaneous parts.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow for containers to be purchased as soon as possible so as not to interrupt refuse collection services.
Title
To authorize the Director of Finance and Management to establish a purchase order with Rotational Molding, Inc. for the purchase of 300 gallon mechanized collection containers and container parts for the Division of Refuse Collection per the terms and conditions of a pending universal term contract with Rotational Molding, Inc.; to authorize the expenditure of $686,063.00 or so much thereof as may be needed from the Refuse Collection G.O. Bonds Fund; and to declare an emergency. ($686,063.00)
Body
WHEREAS, the Division of Refuse Collection has determined the need for additional 300-gallon containers and container parts for use in its operations; and
WHEREAS, a citywide UTC contract with Rotational Molding, Inc. is to be established for the purchase of said containers and container parts; and
WHEREAS, the purchase of these containers and parts constitutes part of this Division's scheduled container replacement program; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse Collection to allow containers to be purchased at the earliest possible time, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase order in the amount of $686,063.00 with Rotational Molding, Inc., 17022 S. Figueroa St. Gardena, CA 90248, for the purchase of 300-gallon containers and miscellaneous parts in accordance with the terms and conditions of contract FL005347/SA004563 (GRD79C) which expires March 31, 2015 for this purpose.
SECTION 2. That to pay the cost of the aforementioned purchase order, the expenditure of $686,063.00 or so much thereof as may be needed be and hereby authorized for the Department of Public Service, Division of Refuse Collection, 59-02, from the Refuse G.O. Bonds Fund, as follows;
Fund / Project / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100002 / 300 Gallon Containers / 06-6651 / 730102 / $686,063.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.