Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Luminaires and Related Components to replenish stock for maintenance and new customer services within the Division of Power. This contract primarily consists of lighting units of one or more lamps (bulbs or tubes that emit light), along with the socket and other parts that hold the lamp in place.
The Purchasing Office advertised and solicited competitive bids for the purchase of Luminaires and Related Components for the Division of Power in accordance with Section 329.06 (SA005139). Fifty-seven (57) vendors were solicited: fifty-two (52) MAJ; two (2) MBR; one (1) AS1 and two (2) M1A. Eight (8) MAJ bids were received and opened on October 31, 2013. These bids were evaluated and awards are recommended to the lowest, responsive, responsible and best bidders:
Consolidated Electrical Distributors for Items 6, 7, 8, 9, 19, 21, 22, 23 and 35 in the total amount of $180,525.00.
The Loeb Electric Company for Items 2, 4, 5, 11, 12, 13, 14, 15, 20, 24, 25, 27 and 28 in the total amount of $137,203.15.
Power Line Supply Company for Items 1, 17, 26 and 30 in the total amount of $78,932.00. It should be noted that Item 30 was a tie bid between Graybar Electric Co. Inc. and Power Line Supply Company, the award was based on better delivery terms.
Kevin Lehr Associates for Items 10 and 16 and will be awarded in the form of a purchase order in the total amount of $8,420.00. Since this award is under $20,000, it is not included in this legislation.
General Supply and Services Inc. dba Gexpro for Items 3 and 18 and will be awarded in the form of a purchase order in the total amount of $2,835.30. Since this award is under $20,000, it is not included in this legislation.
WESCO for Items 29, 31, 32, 33 and 34 and will be awarded in the form of a purchase order in the total amount of $152.70. Since this award is under $20,000, it is not included in this legislation. It should be noted that Items 29, 31, 32, 33, and 34 were a tie bid between Graybar Electric Co. Inc. and WESCO, the award was based on better delivery terms.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance:
Consolidated Electrical Distributors #77-0559191 Exp. 7/11/14
The Loeb Electric Company #31-4236750 Exp. 8/13/15
Power Line Supply Company #38-1783949 Exp. 3/20/14
FISCAL IMPACT: There is sufficient budget authority for the purchase of Luminaires and Related Components in the 2013 Electricity Operating Fund budget.
The Division of Power spent $426,426.53 in 2012.
The Division of Power spent $466,681.95 in 2011.
Title
To authorize the Finance and Management Director to enter into contracts with Consolidated Electrical Distributors in the amount of $180,525.00, The Loeb Electric Company in the amount of $137,203.15 and Power Line Supply Company in the amount of $78,932.00 for the purchase of Luminaires and Related Components for the Division of Power and to authorize the expenditure of $396,660.15 from the Electricity Operating Fund. ($396,660.15)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase Luminaires and Related Components to replenish stock for maintenance and new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on October 31, 2013; and
WHEREAS, it is recommended that a contracts be awarded to Consolidated Electrical Distributors, The Loeb Electric Company and Power Line Supply Company based upon the lowest, responsive, responsible and best bid; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into contracts to purchase Luminaires and Related Components based upon the lowest, responsive, responsible and best bids received October 31, 2013, SA005139:
Consolidated Electrical Distributors Items 6, 7, 8, 9, 19, 21, 22, 23 and 35 in the total amount of $180,525.00. The Loeb Electric Company Items 2, 4, 5, 11, 12, 13, 14, 15, 20, 24, 25, 27 and 28 in the total amount of $137,203.15. Power Line Supply Company for Items 1, 17, 26 and 30 in the total amount of $78,932.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $396,660.15 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606764
Object Level Three Code 2208
$396,660.15
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.