Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with T & M Associates for implementation of a geodatabase in support of the City’s fiber asset management. The City requires the database to better manage its growing investments in fiber optic cable, utilizing GIS technology. This contract will provide for professional services to evaluate existing data sources and implement the geodatabase utilizing ArcFM conduit and fiber manager software solutions. The term of this contract is for one year from the date of a purchase order certified by the City Auditor. By mutual agreement and approval of proper City authorities, the agreement can be renewed for an additional one year term. The cost of the agreement is $176,520.00.
To procure the system, a Request for Proposals (SA005117) was published October 10, 2013. The solicitation received three (3) proposals, which were scored by an evaluation committee of three (3) employees of the Department of Technology. Each committee member scored the proposals, using the following criteria: competence of the offeror (up to 25 points), quality and feasibility of proposed services (25 points), ability of the offeror (10 points), past performance of the offeror (15 points), and cost (25 points).
Based on the first round of scoring, the committee invited two vendors for additional discussions and demonstrations of their proposed solutions. Based on the additional information provided, the committee re-scored the finalist proposals using the same criteria outlined above. The final ranking of proposals is as follows:
Offeror Score
1. T&M Associates |95.7|
2. Stantec |92.0|
3. Royal Technocrats |57.0|
The committee recommended the highest scoring offeror - T & M Associates - to the Director of the Department of Technology. The Director concurred with the committee’s recommendation and a contract has been successfully negotiated with the ve...
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