Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes Roll Off Hoist Refuse Trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The City will establish a one-time contract for the purchase of two (2) Roll Off Hoist Refuse Trucks with the Compressed Natural Gas (CNG) Option. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date.
The Purchasing Office opened formal competitive bids on November 14th, 2013. Three (3) complete bids were received. Bids were requested for compressed natural gas (CNG) powered trucks, only one bidder provided pricing for CNG powered trucks, Columbus Peterbilt.
After a review of the bid, the Department of Public Service recommends an award be made for a one-time contract to the lowest, responsive and responsible and best bidder, Columbus Peterbilt, for two (2) CNG powered roll off hoist trucks as specified in the bid.
As part of the contract cost, the City will send representatives to the manufacturing facility for one inspection. The amount of this expense is $1,900.00.
The estimated expenditure for this award is $425,422.00
Columbus Peterbilt is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Peterbilt is 341285858 and expires 05/16/2014.
3. FISCAL IMPACT
This expense is budgeted within the 2013 Capital Improvement Budget; however an amendment to the 2013 CIB will be necessary to provide proper funding for the entire purchase.
4. EMERGENCY DESIGNATION
Emergency Action is requested so that a purchase order can be issued as soon as possible, thereby ensuring that the Division of Refuse has the equipment to pick up the daily waste stream of the ...
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