Explanation
Background:
The Division Refuse Collection is in need of equipment to assist with the collection of refuse throughout the City of Columbus. This equipment will replace units that are beyond their useful service life and provide for more reliable equipment. These purchases have been reviewed and approved by Division administrators
This ordinance will establish an Auditor's Certificate and authorize the expenditures for the purchase of needed equipment through the City of Columbus Purchasing office. All bids will be obtained and contracts awarded using City Code 329, however this legislation will set up all the required funding to enter into contracts with the vendors on an as-needed basis.
All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides estimates only.
Competitive bids will be solicited and opened by the Purchasing Office or obtained through any current universal term contract for the following pieces of equipment:
Equipment |
Quantity |
Estimated Cost |
Powerwash trailers for outposts |
4 |
$30,000.00 |
Spreaders for light duty trucks |
3 |
$24,980.00 |
The powerwash trailers will be utilized at the refuse collection outposts and warehouse to assist with keeping facilities, vehicles and containers clean. Used containers are brought in to be refurbished and need to be cleaned and sometimes have graffiti removed prior to redeployment.
The spreaders will be for supervisor trucks so that salt can be put down in areas such as alleyways and streets in German Village to assist collection trucks getting though their routes in a timely manner in the winter.
Emergency Designation:
In order to have all the equipment available and to replace old equipment as quickly as possible, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized. Emergency legislation is required to proceed with the funding for equipment immediately while the bidding is in process.
Fiscal Impact:
This expense is budgeted within the 2013 Capital Improvement Budget; however an amendment to the 2013 CIB will be necessary to provide alignment of funding for the purchase.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Collection Bonds Fund; to authorize the Director of Finance and Management to enter into contracts for the purchase of equipment for the Department of Public Service, Division of Refuse Collection; to authorize the expenditure of $54,980.00 from the Refuse Bonds Fund; to establish an Auditor's Certificate in the amount of $54,980.00 for the purchases listed within this legislation; and to declare an emergency. ($54,980.00)
Body
WHEREAS, this ordinance will establish an Auditor's Certificate and authorize the expenditures for the purchase of needed equipment through the City of Columbus Purchasing office; and
WHEREAS, all bids will be obtained and contracts awarded using City Code 329, however this legislation will set up all the required funding to enter into contracts with the vendors on an as-needed basis; and
WHEREAS, the powerwash trailers will be utilized at the refuse collection outposts and warehouse to assist with keeping facilities, vehicles and containers clean. Used containers are brought in to be refurbished and need to be cleaned and sometimes have graffiti removed prior to redeployment; and
WHEREAS, the spreaders will be for supervisor trucks so that salt can be put down in areas such as alleyways and streets in German Village to assist collection trucks getting though their routes in a timely manner in the winter; and
WHEREAS, funding is available for these purchases within the Refuse Bond Fund 703; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning & Operations in that it is immediately necessary to enter into contracts for equipment and vehicles in order to take delivery as soon as possible thereby preserving the public health, peace, property, safety, and welfare; ; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget, authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for this project
Fund / Project Number / Project / Revised CIB Authority / Amendment Amount / CIB Amount
703 / 520001-100001 / Mechanized Collection Equipment - 96-Gallon Containers (Councilmanic SIT Supported) / $438,480.00 / ($54,980.00) / $383,500.00
703 / 520001-100000 / Mechanized Collection Equipment (Councilmanic SIT Supported) / $0.00 / $54,980.00 / $54,980.00
SECTION 2. That the transfer of cash and appropriation in the amount of $54,980.00 within Fund 703, from the Refuse Collection Bonds Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
703 / 520001-100001 / Mechanized Collection Equipment - 96-Gallon Containers / 06-6600 / 730101 / $54,980.00
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
703 / 520001-100000 / Mechanized Collection Equipment / 06-6600 / 703001 / $54,980.00
SECTION 3. That the Director of Finance and Management be and hereby is authorized to enter into contracts as listed within this legislation on behalf of the Department of Public Service.
SECTION 4. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Refuse Bonds Fund:
Fund / Project / O.L. 01-03 Codes / OCA code / Amount
703 / 520001-100000 / Mechanized Collection Equipment (Carryover) / 06-6652 / 703001 / $54,980.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, most responsive and most responsible vendor(s), as required by Columbus City Code Section 329, to the Director of Finance and Management or designee.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.