Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. for the purchase of a Gas Chromatograph/Mass Spectrometer System for the Division of Water. The instrument will be used at the Division of Water's Water Quality Assurance Laboratory (WQAL). The Water Quality Assurance Laboratory will use this instrument for testing drinking water samples for volatile organic chemicals and trihalomethanes.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005173). Seventeen (17) vendors (16 MAJ/1 M1A) were solicited and four (4) bids 4 MAJ were received and opened on November 21, 2013. The Division of Water recommends an award to be made to the lowest, responsive, and responsible bidder, Agilent Technologies, Inc. It should be noted that Agilent Technologies, Inc. included terms and conditions within bid proposal. They have since provided clarification of those terms and conditions to the Purchasing Office and the bid has been determined to be responsive.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Agilent Technologies, Inc., Contract Compliance Number: 77-0518772, expires 04/17/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $98,070.70 is budgeted for this purchase. The Division of Water did not have a purchase of a similar instrument in 2012 or 2011.
Title
To authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. for the purchase of a Gas Chromatograph/Mass Spectrometer System for the Division of Water and to authorize the expenditure of $98,070.70 from the Water Operating Fund. ($98,070.70)
Body
WHEREAS, the Gas Chromatograph/Mass Spectrometer System will be used at the Division of Water's Water Quality Assurance Lab. The Water Quality Assurance Laboratory will use this instrument for testing drinking water samples for volatile organic chemicals and trihalomethanes; and
WHEREAS, the Purchasing Office opened formal bids on November 21, 2013 for the purchase of Gas Chromatograph/Mass Spectrometer System for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, responsive, and responsible bidder, Agilent Technologies, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005173 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Agilent Technologies, Inc. for the purchase of a Gas Chromatograph/Mass Spectrometer System for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $98,070.70 much thereof as may be needed is hereby authorized from Water Operating Fund 600, Department 60-09, OCA Code 601989, Object Level One 06, Object Level Three 6697, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.