Explanation
BACKGROUND: This ordinance authorizes the purchase of a specialized microscope for the Police Crime Lab to use in the analysis of firearms. The Division of Police Crime Lab was awarded Federal Grant #2010-DD-BX-0551(Forensic Services Facility) to purchase equipment.
Through this grant the Crime Lab needs to purchase a Leeds LCF3 Comparison Microscope System with camera and accessories. This microscope is a Firearms/Toolmarks Forensic Comparison microscope. It is used for the comparison and identification of spent bullets, casings, and toolmarks. The special design of the microscope allows an examiner to look at two images at the same time. The design also allows for mounting the bullets and casings when being compared.
BID INFORMATION: The Leeds LCF3 Comparison Microscope System with camera and accessories was not bid out because Leeds Precision Instruments Inc. is the only vendor that can provide said microscope. Leeds Precision Instruments Inc. is the only manufacturer of Firearms/Toolmarks microscopes having ISO 17025 calibration certificates for all its measuring capabilities. The only other microscope commonly used in the area of forensic firearms identification is manufactured by Leica Microsystems. However, the Leica microscope is not calibrated to ISO 17025 specifications as required by the Crime Lab's accrediting body.
CONTRACT COMPLIANCE: 411560082 expires 11/19/2015
FISCAL IMPACT: This ordinance authorizes an expenditure of $66,383.52 from the General Government Grant Fund for the purchase of a Leeds LCF3 Comparison Microscope System with camera and accessories for the Police Crime Lab
Emergency Designation: Emergency legislation is necessary in order to meet grant timelines.
Title
To authorize the Director of Finance and Management to enter into contract with Leeds Precision Instruments Inc. for the purchase of a Leeds LCF3 Comparison Microscope System with camera and accessories for the Division of Police in accordance with the provisions of sole source procurement, to transfer funds within the Grant appropriations, to authorize the expenditure of $66,383.52 from the General Government Grant Fund; and to declare an emergency. ($66,383.52)
Body
WHEREAS, The Division of Police is in need of a Leeds LCF3 Comparison Microscope System with camera and accessories for comparing and identifying spent bullets, casings and toolmarks; and
WHEREAS, the Police Crime Lab received a grant titled "Forensic Services Facility" for this purchase, and
WHEREAS, funds are needed to be transferred between object levels within the Grant Fund;
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07(e)(1) sole source of the City of Columbus Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the City of Columbus Director of Finance and Management to enter into contract with Leeds Precision Instruments, Inc. for the purchase of LCF3 Comparison Microscope System with camera and accessories for the preservation of the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City of Columbus Director of Finance and Management be and is hereby authorized to enter into contract with Leeds Precision Instruments, Inc. to purchase a Leeds LCF3 Comparison Microscope System with a camera and accessories.
SECTION 2. That funds in the Division of Police's General Government Grant Fund, Div 30-03, Fund 220 be transferred as follows:
From:
OBJ LEVEL (1) 03 | OBJECT LEVEL (3) 3336| OCA #331017 | AMOUNT $66,383.52 |
To:
OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6697 |OCA #331017 | AMOUNT $66,383.52 |
SECTION 3. That the expenditure of $66,383.52, or so much thereof as may be needed is hereby authorized as follows
DIV 30-03 | FUND 220| OBJ LEV (01) 06 | OBJ LEV (03) 6697| OCA# 331017 Amount $66,383.52
SECTION 4. That said contract shall be awarded in accordance with the provisions of Section 329.07(e)(1) sole source of the Columbus City Code, 1959.
SECTION 5. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage is the Mayor neither approves or vetoes the same.