Explanation
BACKGROUND: The Division of Police Crime Lab needs to purchase Agilent ChemStation software upgrades for two GC/MS systems that are used to identify controlled substances. The computers that are currently operating these two GC/MS systems are still running on Windows 2000. PoliceNet and DOT have advised the Crime Lab that the City no longer has licenses for Windows 2000, so if either of the GC/MS systems were to crash, they would be unable to help the Crime Lab. PoliceNet has two new Windows 7 computers available to replace the two Windows 2000 computers. However, the current Agilent ChemStation software used on the GC/MC systems is not compatible with Windows 7. DOT worked with the Crime Lab for several weeks to find an answer to the compatibility issues with the software and the new computers; however, all attempts to resolve the issues were unsuccessful. Agilent advised the Crime Lab that it has a software upgrade which allows the current GC/MS systems to operate on a Windows 7 Computer.
The funding for this purchase has been approved through Grant Number 331301, FY 2012 Forensic Science Improvement Grant.
BID INFORMATION: The Agilent ChemStation software upgrades were not bid out because Agilent is the only vendor that can provide the upgrade for its proprietary software. This software upgrade is the only software that can be used to operate the existing Agilent Technologies GC/MS instruments being used in the Drug Identification Section of the Crime Lab. There are no available alternatives. The Agilent ChemStation software is proprietary software that is distributed by Agilent Technologies.
CONTRACT COMPLIANCE: 770518772 expires 04/17/2014
FISCAL IMPACT: This ordinance authorizes an expenditure of $4,012.40 from the General Government Grant Fund for the purchase of Agilent ChemStation software upgrades.
Emergency Designation: Emergency legislation is necessary in order to keep the Drug Identification Section of the Crime Lab fully operational and to meet grant deadlines.
Title
To authorize and direct the City of Columbus Director of Finance and Management to issue a purchase order to Agilent Technologies for Agilent ChemStation software upgrades for the Division of Police Crime Lab in accordance with the provisions of sole source procurement, to authorize the expenditure of $4,012.40 from the General Government Grant Fund; and to declare an emergency. ($4,012.40)
Body
WHEREAS, The City of Columbus Division of Police is in need of Agilent ChemStation software upgrade to keep the Drug Identification Section fully operational; and
WHEREAS, This purchase was budgeted in the General Grant Fund entitled Forensic Science Improvement; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07(e)(1) sole source of the City of Columbus Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the City of Columbus Director of Finance and Management to issue a purchase order to Agilent Technologies for the purchase of Agilent ChemStation software upgrades for the preservation of the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City of Columbus Director of Finance and Management be and is hereby authorized and directed to issue a purchase order to Agilent Technologies for the purchase of Agilent ChemStation software upgrades.
SECTION 2. That the expenditure of $4,012.40 or so much thereof as may be needed is hereby authorized as follows
DIV 30-03 | FUND 220| OBJ LEV (01) 02 | OBJ LEV (03) 2224| OCA# 331301| Amount $4,012.40
SECTION 3. That said contract shall be awarded in accordance with the provisions of Section 329.07(e)(1) sole source of the Columbus City Code, 1959.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves or vetoes the same.