Explanation
BACKGROUND: The Division of Police needs to procure uniforms for police officers and some civilian employees. This ordinance will enable the Division to purchase these uniforms from Galls RT II, LLC dba Roy Tailors Uniform Company of Columbus in accordance with a Universal Term Contract established for this purpose by the Purchasing Office.
Bid Information: The Purchasing Office has set up an universal term contract FL005710 for the purchase of Police uniforms, footwear, etc. This UTC was made in response to bid # SA005084.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 371739988 - Galls RT II,LLC expires 9/16/2015.
Emergency Designation: Emergency legislation is requested because the Division needs to order replacement items as soon as practical, and to complete any emergency requests.
FISCAL IMPACT: This ordinance authorizes an expenditure of $299,000.00 from the Division of Police's General Fund Budget for the purchase of uniforms. The Division of Police spent or encumbered $1,512,600.00 in the 2011 Police General Fund budget for uniforms. $1,675,372.00 was spent or encumbered on uniforms in 2012 including two recruit classes. $1,120,215.00 has already been encumbered or spent so far this year.
Title
To authorize the Finance and Management Director to issue a purchase order to Galls RT II, LLC for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $299,000.00 from the General Fund; and to declare an emergency. ($299,000.00)
Body
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL005710 for the purchase of uniforms; and
WHEREAS, the Division of Police has an immediate need for uniforms for its personnel; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order to Galls RT II, LLC for the purchase of uniforms for the preservation of the public, health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order in the amount of $299,000.00 to Galls RT II, LLC for the purchase of uniforms for the Division of Police on the basis of UTC # FL005710.
SECTION 2. That the expenditure of $299,000.00, or so much thereof as may be needed, is hereby authorized as follows:
|Div. 30-03| Fund 010 | Obj. Lvl (1) 02 | Obj. Lvl (3) 2221 | OCA Code 300327 | $299,000.00 |
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
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SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.