Explanation
Background:
This ordinance will pay for costs associated with landscape installation improvements and understory tree and shrub removal for the Eastmoor: Broad Street Islands. Planning Area: 20
Bids were received by the Recreation and Parks Department on November 26, 2013 for the Eastmoor: Broad Street Islands Landscape Improvements Project as follows:
Status Bid Amount
Greenlawn Farms MAJ $29,575
Builderscape MAJ $34,300
Greenscapes MAJ $53,630
Principal Parties:
Greenlawn Farms, LLC
Jeff Lightle (Contact)
1108 St. Rt. 220
Piketon, OH 45661
740-708-3880 (Phone)
27-2405757 Contract compliant through: 3/7/14
Fiscal Impact: $35,000.00
Title
To authorize the City Auditor to transfer $35,000.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Greenlawn Farm, LLC for the Eastmoor - Broad Street Islands Landscape Improvements Project; to authorize the expenditure of $29,575.00 and a contingency of $5,425.00 for a total of $35,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on November 26, 2013 for the Eastmoor - Broad Street Islands Landscape Improvements Project and will be awarded to Greenlawn Farms, LLC on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the future project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Eastmoor - Broad Street Islands Landscape Improvements Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Lean Trak, Inc. for the Greenlawn Farm, LLC for the Eastmoor - Broad Street Islands Landscape Improvements Project so that the project and installation of plant materials can remain on schedule thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $35,000.00 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100000 (UIRF Improvements) 643056 6621 $35,000.00
TO:
Project OCA Code Object Level 3 Amount
440006-100120 (P.A. 20 UIRF Improvements) 726120 6621 $35,000.00
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 440006-100000 / UIRF Improvements / $111,500 (SIT Supported)
Fund 702; Project 440006-100120 / P.A. 20 UIRF Improvements / $0 (SIT Supported)
AMENDED TO:
Fund 702; Project 440006-100000 / UIRF Improvements / $76,500 (SIT Supported)
Fund 702; Project 440006-100120 / P.A. 20 UIRF Improvements / $35,000.00 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Greenlawn Farm, LLC for the Eastmoor - Broad Street Islands Landscape Improvements Project.
SECTION 4. That the expenditure of $35,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
440006-100120 (P.A. 20 UIRF Improvements) 726120 6621 35,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.