Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with the URS Corporation - Ohio, in the amount of up to $250,000.00 for the Arterial Street Rehabilitation - Sawmill Road - I-270 to Hard Road contract.
The Department of Public Service is initiating a procurement effort that will result in the award and execution of a detail design contract. This project includes preliminary and final engineering for improvements on Sawmill Road from a point north of Hard Road to the I-270 interchange. The primary purpose of this project is to further improve capacity and safety of the corridor with the design of an additional southbound through lane. This project is to complement the Ohio Department of Transportation project which will add a northbound through lane for the same limits.
Design will proceed in two parts with Part 1 being that defined within the Scope of Services below. The specific scope of work for Part 2 will be developed upon completion of Part 1. Part 1 of the contract consists of a traffic study to determine if additional improvements at signalized intersections are required. Part 2 will consist of the remaining preliminary and final engineering services necessary to produce construction plans for the improvements.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - Sawmill Road - I-270 to Hard Road contract. The project was formally advertised on the Vendor Services web site from October 31, 2013, to November 21, 2013. The City received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on December 2, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
ADR & Associates, Inc. Columbus, OH MAJ
Prime AE Group, Inc. Columbus, OH AS1
Stantec Consulting Services, Inc. Columbus, OH MAJ
URS Corporation - Ohio Columbus, OH MAJ
URS Corporation - Ohio received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - Sawmill Road - I-270 to Hard Road contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against URS Corporation - Ohio.
2. CONTRACT COMPLIANCE
URS Corporation - Ohio's contract compliance number is 340939859 and expires 7/2/15.
3. FISCAL IMPACT
Funds in the amount of $250,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with URS Corporation - Ohio for engineering, technical, and surveying services in connection with the Arterial Street Rehabilitation - Sawmill Road - I-270 to Hard Road contract; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Arterial Street Rehabilitation - Sawmill Road - I-270 to Hard Road contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with URS Corporation - Ohio for the provision of engineering and design services described above in the amount of up to $250,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with URS Corporation - Ohio for the Arterial Street Rehabilitation - Sawmill Road - I-270 to Hard Road contract for engineering and design services in an amount of up to $250,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100047 / Arterial Street Rehabilitation - Sawmill Road - I-270 to Hard Road (Voted 2008 Debt SIT Supported) / 06-6682 / 740347 / $250,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.