Explanation
BACKGROUND: As a result of a Request For Proposal process in accordance with Section 329.14 of the Columbus City Codes, three vision insurance bid responses were reviewed by the City’s Evaluation Committee, comprised of five members.
Each proposal was evaluated on the following criteria as required by section 329.14: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. Vision Service Plan Company is recommended as the vision plan administrator. Vision Service Plan Company has provided excellent services for the City of Columbus and, a guaranteed three year administrative rate. The vision plan administrative rate of $.85 per employee per month is effective February 1, 2014 until January 31, 2015, renewable annually with a two year renewal option. Vision Service Plan Company offers the ability to duplicate negotiated benefits.
To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the vision insurance program is necessary to insure continuation of employee insurance coverage. Cost estimates were based on 2012-13 trust fund expenditures using a three year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers. The contract is for a three-year period, subject to annual appropriation.
Contract compliance number is 31-0725743.
FISCAL IMPACT: To enter into contract with Vision Service Plan to establish the maximum obligation liability, and to authorize the expenditure of $.85 for vision plan administration services from February 1, 2014 through January 31, 2015. Funding is available in the 2014 budget for this contract. This ordinance is an emergency measure to ensure continued insurance coverage as negotiated by union contracts. ($1,000,000.00)
Title
To authorize the Human Resources Directo...
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