Explanation
BACKGROUND: This ordinance authorizes the appropriation of $10,500.00 to the Health Department in the City's Private Grants Fund, Fund No. 291, for fiscal year 2014. This is the annual appropriation ordinance for the Health Department in the City's Private Grants Fund. It allows for the continued operations of the Central Ohio Medical Directors Coalition grant program. This ordinance also authorizes the Board of Health to accept a $10,000 grant from the not-for-profit Safe Kids Central Ohio Agency for child passenger safety classes.
Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: These grant projects are funded through grant awards from non-governmental agencies. Some grant projects may collect fees and some may be subsidized by donations.
Title
To make appropriation for the twelve months ending December 31, 2014, in the City's Private Grants Fund, to the Department of Health, in various projects and object level ones, for the continued operations of grant programs; to authorize the City Auditor to make transfers as may be necessary; to authorize the Board of Health to accept a Safe Kids grant; and to declare an emergency. ($10,500.00)
Body
WHEREAS, the matter herein provided for constitutes an emergency in that it is immediately necessary to appropriate funds for the Health Department in the City's Private Grants Fund for the 12 months beginning January 1, 2014, and ending December 31, 2014; and,
WHEREAS, it is necessary for City Council to authorize the Board of Health to accept a grant award it has received from the Safe Kids Central Ohio Agency to conduct child passenger safety classes; and,
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to accept a $10,000 grant from the not-for-profit Safe Kids Central Ohio Agency for child passenger safety classes for Fiscal Year 2014.
SECTION 2. That from the monies in the fund known as the City's Private Grants Fund, Fund No. 291, and from all monies estimated to come into said fund from any and all sources during the twelve months ending December 31, 2014, there be and hereby are appropriated to the Health Department for the Object Level Ones for which the corporation has to provide the following sums for use during the twelve months ending December 31, 2014, and any eligible interest earned during the grant period:
Safe Kids Central Ohio
Object
OCA Grant No. Level 1 Purpose Amount
501410 501410 02 Materials-Operation & Maint. $ 5,000.00
501410 501410 03 Services-Operation & Maint. $ 5,000.00
Total for Grant No. 501410 $ 10,000.00
Central Ohio Medical Directors Coalition
Object
OCA Grant No. Level 1 Purpose Amount
507080 507080 02 Materials-Operation & Maint. $ 500.00
Total for Grant No. 507080 $ 500.00
TOTAL AMOUNT APPROPRIATED $ 10,500.00
SECTION 3. That the monies appropriated in the foregoing Section 1 shall be paid upon the order of the Health Commissioner except that small claims in an amount not to exceed Two Thousand Five Hundred Dollars ($2,500.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1985, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pension, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance and Management or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 4. Except in the matter of payrolls providing for the payment of salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper fund from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance and Management.
SECTION 5. That with the exception of the provisos (reasons) established in previous sections, as stated in the reason paragraphs following each sub-department's appropriation, it is understood that this Council is not making specific appropriations for each item of every classification hereinbefore contained but only for the total for each department and sub-department, as shown in the final column. The itemized classification shall, however, constitute limitations on the powers of the Health Commissioner as granted in Section 4 and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification, provided, however, that transfers may be made from one Object Level 1 to another, within any one department or division. Transfers of sums exceeding $100,000.00 shall be authorized only by the resolution of Council. Transfers of sums of $100,000.00, or less, shall be approved by letter over the signatures of the Health Commissioner, the Director of the Department of Finance and Management, the City Auditor, and the Chairman of the Committee of Finance.
SECTION 6. That the City Auditor is hereby authorized and directed to pay obligations of various departments pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.