Explanation
BACKGROUND: The purpose of this ordinance is to authorize and direct the Board of Health to issue a purchase order for the installation and purchase of audio visual equipment to be integrated into the existing system at Columbus Public Health utilizing funds from the Health General Obligation (G.O.) Bonds Fund.
Bid Information: Bid solicitation SO045002 was opened on November 22, 2013 for the purchase, installation and integration of audio visual equipment for Columbus Public Health. Columbus Public Health recommends the bid award go to Tape Central as they were the lowest, most responsive bid for the solicitation.
The contract compliance number for Tape Central is # 31-1656101, which expires 10/31/14.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: Monies for this capital improvement project expenditure are available within the Health G.O. Bonds Fund. This ordinance authorizes the expenditure of $8,945.00 from the Health G.O. Bonds Fund.
Title
To authorize and direct the Board of Health to enter into a contract with Tape Central for the purchase, installation and integration of audio visual equipment for Columbus Public Health; to authorize the expenditure of $8,945.00 from the Health General Obligation Bonds Fund; and to declare an emergency. ($8,945.00)
Body
WHEREAS, Columbus Public Health has a need for the purchase, installation and integration of audio visual equipment for its facility located at 240 Parsons Avenue; and,
WHEREAS, bid SO045002 was posted and Tape Central was the lowest, most responsive, responsible vendor and awarded the bid; and,
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to set up a contract with Tape Central for to the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract for $8,945.00 with Tape Central for the purchase, installation and integration of audio visual equipment for its facility located at 240 Parsons Avenue.
SECTION 2. That, to pay the costs of said contract, the expenditure of funds, not to exceed, $8,945.00 is hereby authorized , as follows:
Health G.O. Bonds Fund
Fund No. 706, Project Detail 570053-100000, Department of Health, Division No. 50, Object Level One 06, Object Level Three 6644, OCA No. 501713, $8,945.00.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unecumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that they project has been completed and the monies are not longer required for said project.
SECTION 6. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.