Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with 2K General Company for Phase 2 of the 98-102 North Front Street Parking Garage renovation project.
This contract modification is necessary to expedite the replacement of overhead garage doors and some interior upgrade finishes and equipment that were initially contemplated in the next phase of renovation but are prudent to perform now. The garage doors are old and require more frequent maintenance and repair than originally anticipated. The existing garage doors are extremely heavy and will be replaced with much lighter doors with mechanical systems that are designed to open and close more frequently. The replacement also enhances overall garage security. The storefront area upgrades and equipment are necessary to fully upfit the employee wellness area.
It is practical and cost effective for coordination and continuity to modify this contract with 2K General Company. It would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to replace the doors as soon as possible thereby avoiding potential safety, vehicular, or bodily harm. As the contractor is already mobilized on site, the doors can be replaced more quickly by modifying this contract now.
2K General Company Contract Compliance No. 31-1653018, expiration date May 15, 2014.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with 2K General Company for Phase 2 of the 98-102 North Front Street Parking Garage renovation project; to authorize the expenditure of $105,000 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($105,000.00)
Body
WHEREAS, Ordinance No. 1642-2013, passed July 18, 2013, authorized the original contract for Phase 2 of the 98-102 North Front Street Parking Garage renovation project; and
WHEREAS, it is necessary to modify the contract to expedite the replacement of overhead garage doors along with other storefront area upgrades; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the modification of the contract with 2K General Company for the replacement of overhead doors and storefront area upgrades, to avoid a potential accident involving City and/or personal vehicles, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Office of Construction Management with 2K General Company for Phase 2 of the 98-102 North Front Street Parking Garage renovation project.
SECTION 2. That the expenditure of $105,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100145
OCA Code: 730145
Object Level 1: 06
Object Level 3: 6620
Amount: $105,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.