Explanation
This ordinance is to establish an option contract to purchase Sensit P400 Gas Monitors, Accessories & Parts for the Division of Fire. The contract will provide the Division of Fire with the ability to repair and maintain these gas monitors thereby providing firefighters an essential tool for their protection and safety. The term of the proposed option contract would be over approximately two (2) years ending on March 31, 2016 with the option to extend for one (1) additional year if mutually agreed. The Purchasing Office opened formal bids on Thursday, November 14, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 of the Columbus City Code, Solicitation SA005164. Fifty-Five (55) bids were solicited (MBR: 2, M1A: 1). Two (2) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Kenco Fire Equipment, Inc. CC# 431682178 (Expires 05-07-15)
Total Estimated Annual Expenditure: $90,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the Mail, Print Services and UTC Fund. The Division of Fire will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Sensit P400 Gas Monitors, Accessories & Parts for the Division of Fire with Kenco Fire Equipment, Inc.; to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 14, 2013 and selected the lowest, responsive, responsible and best bid: and
WHEREAS, the ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because these Sensit P400 Gas Monitors are needed and must be maintained on an ongoing basis to provide protection and safety for firefighters entering hazardous situations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to enter into a contract for an option to purchase Sensit P400 Gas Monitors, accessories and parts as needed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for an option to purchase Sensit P400 Gas Monitors, accessories and parts in accordance with Solicitation No. SA005164 as follows:
Kenco Fire Equipment, Inc. Items: 1 through and including Item 11. Amount: $1.00
SECTION 2. To authorize the appropriation of $1.00 from the Mail, Print Services UTC Fund: Organization Level 1: 45-01; Fund 05-517, Object Level 3: 2270, OCA 451130.
SECTION 3. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services UTC Fund: Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.