Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with K & W Roofing, Inc., in the amount of $471,630.00, for the Hap Cremean Water Plant (HCWP) Roof Restoration - 2014 Project, Division of Water Contract Number 1178-Part 4.
Furnishing of all materials, equipment and labor necessary to provide for the installation of a new metal roof system over the existing standing seam metal roof; removal of the existing EPDM roof system and installation of high performance roof system on the HCWP Maintenance building; miscellaneous metal flashing; and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is necessary to meet maintenance needs at the Hap Cremean Water Plant (HCWP).
Public informational meetings are not anticipated for this project, all proposed work is within the boundaries of the water treatment facility. The roof retrofit product being utilized on the existing standing seam metal roof is R mer Lite Metal roof system with a white reflective coat on a metal panel with new insulation. The solar reflectance of the coating and new insulation will reduce energy usage compared to the existing red roof system. The white reflective coating and insulation contributes toward satisfying credit under LEEDS and Energy Star approval rating. Restoring the existing roofing system with new R mer Lite Metal roof system will extend the life of the current roof by 30 years delaying the need to re-roof the facilities.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on December 11, 2013 from: K&W Roofing - $471,630.00; Smith Roofing and Sheet Metal - $537,900.00; A.H. Sturgill Roofing - $548,640.00; BK Contracting - $576,000.00; General Maintenance & Engineering Company - $589,911.60; E. Lee Construction - $620,352.00; and Kalkreuth Roofing and Sheet Metal - $876,600.00.
K&W Roofing's bid was deemed the lowest, best, most responsive and responsible bid in the amount of $471,630.00. Their Contract Compliance Number is 31-1606825(expires 2/21/14, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against K&W Roofing, Inc
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4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with K & W Roofing, Inc. for the Hap Cremean Water Plant Roof Restoration for the Division of Water; to authorize a transfer and expenditure up to $471,630.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($471,630.00)
Body
WHEREAS, seven bids for the Hap Cremean Water Plant (HCWP) Roof Restoration - 2014 Project were received and publicly opened in the offices of the Director of Public Utilities on December 11, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from K & W Roofing, Inc. in the amount of $471,630.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Hap Cremean Water Plant Roof Restoration - 2014 Project to K & W Roofing, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with K & W Roofing, Inc. for the Hap Cremean Water Plant Roof Restoration - 2014 Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Hap Cremean Water Plant Roof Restoration - 2014 Project with the lowest, best, most responsive, responsible bidder, K & W Roofing, Inc., 8356 National Road, Pataskala, Ohio 43062; in the amount of $471,630.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $471,630.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6623, as indicated on attachment "ORD 0138-2014".
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as indicated on attachment "ORD 0138-2014".
SECTION 4. That the expenditure of $471,630.00 is hereby authorized for the Hap Cremean Water Plant Roof Restoration - 2014 Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690500-100001 (carryover), OCA 665111, OL3 6623.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.