Explanation
This ordinance is to establish a universal term contract to purchase R & P Trophies & Awards for the Department of Recreation and Parks. These items are used in recognition of competitive sports rankings for recreation league teams, tournament events and individual athletic achievement. The term of the proposed option contract would be for approximately two (2) years. The contract will expire March 31, 2016 with the option to extend for an additional one (1) year term. The Purchasing Office opened formal bids on November 14, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 of the Columbus City Code, Solicitation SA005167. One Hundred and fifty-five (155) bids were solicited (MBR: 4; M1A: 3; F1: 3). One (1) bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and only bidder:
Village Trophy Company CC# 311356180 (Expires 5/31/2014)
Total Estimated Annual Expenditure: $30,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the new contract is to be in place as soon as the current contract expires.
FISCAL IMPACT: Funding to establish this option contract is from the Mail, Print Services and UTC Fund. The Department of Recreation and Parks and any other City agency that may want to utilize this contract will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance and Management Director to enter into one (1) UTC contract for the option to purchase R & P Trophies & Awards with Village Trophy Company; to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emerge...
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