Explanation
Two (2) bids (both competitive) (SA004187 Lease of 154 Golf Riding Cars-Golf Division 2012-2016) for related services were opened by the Recreation and Parks Department Golf Division on November 21, 2011 and a services contract award was made to Lake Erie Golf Cars, LLC to provide all services, maintenance and repairs for the golf cars. A Lease-Purchase Agreement was entered into with PNC Equipment Finance (PNCEF), LLC, which is the entity that holds title to and provides the financing for these 154 Golf Riding Cars. This is the third year of a five-year agreement that is in effect from 2012-2016 for 154 riding cars which are leased for three of the six Columbus Municipal Golf Courses - Raymond, Turnberry and Wilson Road - for a total annual amount of $111,324. Per the search of the State Auditor's site for unresolved findings for recovery, PNCEF does not appear and has no findings.
Principle Parties:
PNCEF, LLC dba PNC Equipment Finance
995 Dalton Avenue
Cincinnati, OH 45203
Contact: Grace Sandlin
Contract Compliance # 221146430 exp. 4/25/2014
Benefits to Public:
The Columbus Municipal Golf Division is a special revenue fund that is not part of the city's general fund. The rental of golf riding cars provides income to the Golf Division's operating fund while providing a necessary service for its golfers.
Emergency Justification:
Emergency legislation is requested to assure timely processing of the purchase order to ensure payments per the agreed to schedule and with regard to delivery of the golf riding cars so as not to impact the 2013 golfing season.
Verification was made for PNCEF and found free unresolved findings with the State as required by Ohio Revised Code (ORC) Section 9.24
Fiscal Impact:
$111,324.00
Title
To authorize and direct the Director of the Recreation and Parks Department to set up a purchase order for one year with PNC Equipment Finance, LLC for the riding car payments in 2014 for Raymond, Turnberry and Wilson Golf Courses; to provide adequate funding through December 31, 2014 in accordance with the terms of the Riding Car Lease-Purchase Agreement; to authorize the expenditure of $111,324.00 from the Golf Courses Operation Fund; and to declare an emergency. ($111,324.00).
Body
WHEREAS, The Director of Recreation and Parks has entered into a Lease-Purchase Agreement with PNCEF dba PNC Equipment Finance; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to set up a purchase order to assure the delivery of service for 2014; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to set up a purchase order with PNCEF, LLC dba PNC Equipment Finance to provide adequate funding of the lease through December 31, 2014 for golf cars for the Recreation and Parks Department, in accordance with the terms of the Riding Car Lease-Purchase Agreement.
Section 2. That the expenditure of $111,324.00, or so much thereof as may be necessary, be and is hereby authorized from the Golf Course Operations Fund, Department Number 51-03, Fund Number 284, as follows, to pay the cost thereof.
Fund Type Items Object Level 3 OCA Code Amount
Operating Golf Car Rental 3305 516104 (Raymond) $55,666
Operating Golf Car Rental 3305 516187 (Turnberry) $53,890
Operating Golf Car Rental 3305 516146 (Wilson) $ 1,768
$111,324.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.