Explanation
BACKGROUND: The Department of Public Safety, Division of Fire, purchased the Telestaff automated staffing software and Webstaff services in 2006 via ordinance 1057-2006. In 2009 upon complete integration of the system, the Division of Fire entered into a maintenance contract including the option to renew for four additional one year terms. This previous contract is now expired. The Division of Fire is recommending continued use of the Telestaff software. Therefore this ordinance is requesting to enter into a new contract that has the option to be renewed for three additional, one year terms at the prices set out in the scope of services and to set up funding for maintenance.
Telestaff is a proprietary based PC based software solution designed specifically to help the Fire Division manage its complex staffing assignments. The software was purchased from Principal Decision System International (PDSI) now Kronos Inc. in 2006.
Bid Information: The original contract for Telestaff was bid in October 2006 under solicitation SA00002159JY. The proprietary nature of Telestaff technology and the prohibitive cost of conversion to a different system mandates the maintenance contract be purchased from the sole source provider, Kronos, Inc. This company is not debarred according to the Federal excluded parties listing from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Kronos Inc. CC: #042640942 - exp. 10/12/2014
Emergency Designation: Emergency action is requested to guarantee uninterrupted software and website support service.
Fiscal Impact: This ordinance authorizes an expenditure of $118,752.66 from the 2014 General Fund operating budget for TeleStaff software service and support with Kronos Inc. The Division of Fire has budgeted $114,000.00 in the 2014 General Fund operating budget for the purchase of software service and support. The Division of Fire s...
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