Explanation
BACKGROUND: The Department of Public Safety, Division of Fire, purchased the Telestaff automated staffing software and Webstaff services in 2006 via ordinance 1057-2006. In 2009 upon complete integration of the system, the Division of Fire entered into a maintenance contract including the option to renew for four additional one year terms. This previous contract is now expired. The Division of Fire is recommending continued use of the Telestaff software. Therefore this ordinance is requesting to enter into a new contract that has the option to be renewed for three additional, one year terms at the prices set out in the scope of services and to set up funding for maintenance.
Telestaff is a proprietary based PC based software solution designed specifically to help the Fire Division manage its complex staffing assignments. The software was purchased from Principal Decision System International (PDSI) now Kronos Inc. in 2006.
Bid Information: The original contract for Telestaff was bid in October 2006 under solicitation SA00002159JY. The proprietary nature of Telestaff technology and the prohibitive cost of conversion to a different system mandates the maintenance contract be purchased from the sole source provider, Kronos, Inc. This company is not debarred according to the Federal excluded parties listing from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Kronos Inc. CC: #042640942 - exp. 10/12/2014
Emergency Designation: Emergency action is requested to guarantee uninterrupted software and website support service.
Fiscal Impact: This ordinance authorizes an expenditure of $118,752.66 from the 2014 General Fund operating budget for TeleStaff software service and support with Kronos Inc. The Division of Fire has budgeted $114,000.00 in the 2014 General Fund operating budget for the purchase of software service and support. The Division of Fire spent $135,300.68 in 2013, and $113,915.00 in 2009, 2010, 2011, and 2012 respectively for these support services.
Title
To authorize and direct the Director of Public Safety to enter into a contract with Kronos Inc. for the Division of Fire for the purchase of software maintenance support for the TeleStaff automated staffing software and WebStaff services, in accordance with sole source procurement of the Columbus City Code; to authorize the expenditure of $118,752.66 from the General Fund; and to declare an emergency. ($118,752.66)
Body
WHEREAS, there is an immediate need within the Division of Fire to purchase TeleStaff automated staffing software service support and WebStaff usage fees from Kronos Inc.; and
WHEREAS, this ordinance is to authorize and direct the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract with Kronos Inc. for this software and website support; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07 (e)(1) sole source of the Columbus City Codes,1959; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the aforementioned contract, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Fire, be and is hereby authorized to enter into a contract with Kronos Inc. for service and support of TeleStaff automated staffing software service support and WebStaff usage fees.
SECTION 2. That this Council finds it in the best interest of the City of Columbus that this contract be awarded in accordance with the provisions of Section 329.07(e)(1) sole source of the Columbus City Code, 1959.
SECTION 3. That the expenditure of $118,752.66, or so much thereof as may be necessary, is hereby authorized as follows: Dept/Div 30-04 ~ Fund 010 ~ OCA 301531 ~ OL3 Code 3336.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.