Explanation
Background:
This ordinance will authorize the transfer of $1,396,547.85 within the voted Recreation and Parks Bond Funds 702 and 746 to properly align the Capital Improvement Budget as a result of document cancellations.
This ordinance will pay for costs associated with renovations to improve the Berliner Athletic Complex by replacing the gym flooring due to mercury contamination, installing a new HVAC system, replacing the existing lighting, and other basic building improvements.
Bids were received by the Recreation and Parks Department on January 28, 2014 for the Berliner Athletic Complex Renovations Project as follows:
Status Bid Amount
Tyevco MAJ $1,305,000
Robertston MAJ $1,324,650
2K General MAJ $1,340,000
Thomas & Marker MAJ $1,343,300
Gutknecht MAJ $1,408,700
Elford MAJ $1,411,400
Palmetto MAJ $1,427,429
Charter Hill MAJ $1,522,700
The work for which proposals are invited consists of: hazardous materials abatement, structural repairs, new wood gymnasium flooring, exterior sheathing and cladding materials replacement, custom fabricated gutters, new frp doors and frames, painting all new and existing interior walls, ceilings, doors, and frames, new HVAC system, new EWCs, new interior and exterior lighting, and finish grading and site work as shown on the plans and specifications, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Principal Parties:
Tyevco, Inc.
Scott Boggess (Contact)
1678 W. Audubon Blvd.
Lancaster, OH 43130
614-284-0251 (Phone)
31-126034 Contract compliant through: 12/6/15
Fiscal Impact:
$1,400,000.00 from the Recreation and Parks Voted Bond Fund.
Title
To authorize the transfer of $1,396,547.85 within the Recreation and Parks Bond Fund; to amend the 2013 Capital Improvements Budget; to enter into contract with Tyevco in the amount of $1,305,000 for the Berliner Athletic Complex Improvements with a project contingency in the amount of $95,000.00; to authorize the expenditure of $1,400,000.00 from the Recreation and Parks Bond Fund; and to declare an emergency. ($1,400,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on January 28, 2014 for the Berliner Athletic Complex Renovations Project and will be awarded to Tyevco, Inc. on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 and Fund 746 to establish correct funding locations for the Berliner Athletic Complex Renovations and to make corrections to the Capital Improvement Budget due to these transfers; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 and Fund 746; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the upcoming construction season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $94,008.17 within the voted Recreation and Parks Bond Fund 746 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510011-100011 761111 6620 $9,045.24
510035-100004 763504 6620 $700.00
510035-100010 728050 6620 $55,375.00
510035-100022 728051 6620 $16,650.93
510035-100045 763545 6620 $12,237.00
TO:
Project OCA Code Object Level 3 Amount
510035-100000 746035 6621 $94,008.17
SECTION 2. That the City Auditor is hereby authorized to transfer $1,302,539.68 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100022 644526 6620 $11,469.07
510011-100000 644658 6620 $20,951.00
510017-100000 721700 6620 $52,196.34
510017-100001 702017 6620 $28.07
510017-100077 721777 6620 $6,030.00
510017-100122 717122 6620 $10,000.00
510035-100000 702035 6620 $44,814.97
510035-100004 723504 6620 $256.01
510035-100017 723517 6620 $6,659.80
510035-100041 723541 6620 $8,422.00
510035-100045 723545 6620 $989.86
510039-100001 723901 6620 $61,311.00
510039-100002 723902 6620 $46,594.15
510229-100002 722902 6620 $11,282.80
510229-100003 722903 6620 $73,664.55
510316-100000 644625 6620 $47,406.12
510316-100107 716107 6620 $2,408.00
510316-100113 716113 6620 $0.95
510316-100130 720130 6620 $24,266.31
510017-100060 721760 6620 $500,000.00
510035-100047 723547 6620 $373,788.68
TO:
Project OCA Code Object Level 3 Amount
510035-100065 723565 6620 $1,302,539.68
(Berliner Complex)
SECTION 3. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
As a result of
$28,452 in previous encumbrance cancellations, $522,759 in new encumbrance cancellations and (1) $86,001.00 expenditure correction = $637,212
Fund 702: Project 510039-100002/Emerald Ash Borer/$0 (Voted Carryover)
Fund 702; Project 510035-100065/ Berliner Athletic/ $0 (Voted Carryover)
Fund 702; Project 510229-100003/ Bikeways, Alum Creek/ $0 (Voted Carryover)
Fund 702; Project 510017-100060/ Battelle/ $500,000 (Voted Carryover)
Fund 702; Project 510035-100047/ Santa Maria/ $500,000 (Voted Carryover)
Fund 746; Project 510035-100000/ Facility Improvements/ $0 (Voted Carryover)
AMENDED TO:
Fund 702: Project 510039-100002/Emerald Ash Borer/$25,000(Voted Carryover)
Fund 702; Project 510035-100065/ Berliner Athletic/ $1,302,540 (Voted Carryover)
Fund 702; Project 510229-100003/ Bikeways, Alum Creek/ $86,001 (Voted Carryover)
Fund 702; Project 510017-100060/ Battelle/ $0 (Voted Carryover)
Fund 702; Project 510035-100047/ Santa Maria/ $126,211 (Voted Carryover)
Fund 746; Project 510035-100000/ Facility Improvements/ $97,460 (Voted Carryover)
SECTION 4. That the Director of Recreation and Parks is hereby authorized to enter into contract with Tyevco, Inc. for the Berliner Athletic Complex Renovations Project.
SECTION 5. That the expenditure of $97,460.32, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Build American Bond Fund 746, Dept. 51-01 as follows:
Project OCA Code Object Level 3 Amount
510035-100000 746035 6621 $97,460.32
(Facility Improvements)
SECTION 6. That the expenditure of $1,302,539.68, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Voted Bond Fund 702, Dept. 51-01 as follows:
Project OCA Code Object Level 3 Amount
510035-100065 723565 6620 $1,302,539.68
(Berliner Complex)
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.