Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to modify an annual contract for streaming video and phone-based interpretation services with PRECISS, LLC (aka Language Access Network, LLC), at the Health Department's facility located at 240 Parsons Ave. The original agreement (EL008304) was authorized by ordinance 0241-2008, and provided for a five year agreement with Language Access Network. The agreement was extended for a sixth year by authority 0554-2013, passed March 18, 2013 through purchase order EL014237. This ordinance will authorize another extension (seventh year) of the agreement, providing service for the period April 1, 2014 through March 31, 2015, at a cost of $20,002.50.
This service is needed to provide language interpretation services for persons with limited English proficiency who receive services at the Health Department clinics. The need for ongoing service was known at the time of the original agreement, but provision was made for only a five year agreement at that time. The Health Department was funded at the continued service level in this year's budget, therefore it is in the City's best interests to continue service with Language Access Network for one more year, instead of procuring this service through other procurement methods at this time. Language Access Network has agreed to continue service at the same pricing.
Given the need to extend the contract for another year beyond its original term, this ordinance will authorize a waiver of competitive bidding provisions of Columbus City Code, section 329.27.
EMERGENCY:
There is an immediate need to renew an annual contract with Language Access Network, LLC for maintenance support services to maintain on-going support, allow for uninterrupted daily operations and to expedite prompt payment for services rendered.
FISCAL IMPACT:
In fiscal year 2012, and in 2013 the amounts of $20,002.50 and $20,002.50 respectively were legislated for the contract with Language Access Network, LLC. The 2014 cost for these services is $20,002.50 and has been identified and is available within the Department of Technology, internal services fund, bringing the contract aggregate total to $167,123.60.
CONTRACT COMPLIANCE:
Vendor Name: Language Access Network, LLC CC#/F.I.D#: 20 - 1186615 Expiration Date: 2/3/2016
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to modify an annual contract with Language Access Network, LLC, for streaming video and phone-based interpretation services; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $20,002.50 from the Department of Technology, internal services fund; and to declare an emergency. ($20,002.50)
Body
WHEREAS, this service is needed to provide language interpretation services for persons with limited English proficiency who receive services at the Health Department clinics; and
WHEREAS, ordinance number 0241-2008 authorized the Director of the Department of Columbus Public Health to establish a contract for streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave.; and
WHEREAS, the original agreement (EL008304) was authorized by ordinance 0241-2008, and provided for a five year agreement with Language Access Network. The agreement was extended for a sixth year by authority 0554-2013, passed March 18, 2013 through purchase order EL014237. This ordinance will authorize another extension (seventh year) of the agreement, providing service for the period April 1, 2014 through March 31, 2015, at a cost of $20,002.50; and
WHEREAS, given the need to extend the contract for another year, this ordinance will authorize a waiver of competitive bidding provisions of Columbus City Code, section 329.27; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to modify an annual contract with Language Access Network, LLC for streaming video and phone-based interpretation services at the Columbus Public Health Department's facility located at 240 Parsons Ave. and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Columbus Public Health be and is hereby authorized to modify an annual contract, in the amount of $20,002.50 for the streaming video and phone-based interpretation services with Language Access Network, LLC., at the Health Department's facility located at 240 Parsons Ave, with a coverage period of April 1, 2014 through March 31, 2015.
SECTION 2. That the expenditure of $20,002.50 is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3445|Amount: $20,002.50
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the competitive bidding provisions of the Columbus City Codes Section 329.07 are hereby waived for good cause shown.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.