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File #: 3032-2013    Version: 1
Type: Ordinance Status: Defeated
File created: 12/13/2013 In control: Public Utilities Committee
On agenda: 11/19/2018 Final action: 11/19/2018
Title: To authorize the Director of Public Utilities to execute a planned contract modification for professional engineering and design services with ARCADIS U.S. Inc. in connection with the Wastewater Treatment Facilities Ash Lagoon Improvements and to expend up to $119,500.00 from the Sanitary Sewers General Bond Fund. ($119,500.00)
Attachments: 1. Ord 3032-2013 Mod #1 LEGISLATION B 103113, 2. Ord 3032-2013 Sub-Contractor Work Identification Signed 650333
Explanation
 
1. Background:
 
This legislation authorizes the Director of Public Utilities to enter into an engineering modification agreement (Mod #1) with ARCADIS U.S. Inc., for the Wastewater Treatment Facilities Ash Lagoons Improvements. This professional services contract modification with ARCADIS U.S., Inc. will provide continuing professional engineering services for the Wastewater Treatment Facilities Ash Lagoons Improvements project, Project 650333-100000. Both the Jackson Pike and Southerly Wastewater Treatment Plants have multiple hearth furnaces that incinerate biosolids. The ash produced is mixed with incinerator scrubber water and/or plant flushing water and was previously pumped to the two ash lagoons at each plant. Decant draining off the ash lagoons contained concentrations of copper that occasionally exceeded new NPDES permit limits, and the Ohio EPA required this decant to be eliminated from being released directly into the receiving stream, the Scioto River, by 8/01/2013. The Scope of Work for this project, at the City's discretion, originally consisted of the following elements:
 
A. This project was originally intended to investigate the construction of new ash lagoons that were to drain to the plant effluent for the purpose of diluting the copper concentrations of the ash decant to acceptable concentrations for release into the Scioto River, or to combine the existing ash lagoon decant with the treatment plants' effluents, or to recycle decant from the existing ash lagoons to plants' headworks for treatment.
 
B. Jackson Pike WWTP:
1. Study the matter of leakage known to occur in the Jackson Pike ash lagoons and    investigate options to replace them or to provide new ash lagoon liners for both lagoons and construct a new ash flume or alternative ash conveyance system.
 
C. Southerly WWTP:
1. Investigate new, smaller ash storage and conveyance to be constructed out of the Scioto River floodway, due to floodway constraints.
     
1.1 Amount of additional funds to be expended: $119,500.00
Original Contract             $310,648.00
Proposed Modification No. 1             $119,500.00
CURRENT PROPOSED TOTAL                                                              $430,148.00
 
1.2 Reasons additional goods/services could not be foreseen.
This Contract Modification No. 1 was planned and anticipated, and so stated in the original contract's legislation.
 
1.3 Reason other procurement processes are not used:
Due to the highly complex and technical nature of this wastewater treatment plant infrastructure project, it is not reasonable or cost efficient to undertake a new procurement effort to acquire these services.
 
1.4 How cost of modification was determined:
A cost proposal was provided by ARCADIS U.S. Inc. and reviewed by the Division of Sewerage and Drainage and was deemed acceptable. The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal.
 
2. Emergency Designation: Emergency designation is not requested for this legislation.
 
3. Contract Compliance No.: 57-0373224 | MAJ | Expiration Date: 07/10/2015
 
4. Economic Impact:
This project will provide protective coatings on many structures, buildings and process items at the wastewater treatment plant, that are in need of rehabilitation and it will inhibit their deterioration in the future.  
 
Many of these items are an integral part of the wastewater treatment process at the wastewater treatment plants.  Without this required work, the plant processes would lose capacity due to corrosion making equipment inoperable and could result in an NPDES Permit violation.
 
5. Fiscal Impact:
This ordinance authorizes the expenditure of up to $119,500.00 from the Sanitary Sewer General Bond Fund, Fund 664.
 
Title
 
To authorize the Director of Public Utilities to execute a planned contract modification for professional engineering and design services with ARCADIS U.S. Inc. in connection with the Wastewater Treatment Facilities Ash Lagoon Improvements and to expend up to $119,500.00 from the Sanitary Sewers General Bond Fund. ($119,500.00)
 
Body
 
WHEREAS, it is necessary to authorize a planned contract modification for professional engineering services with ARCADIS U.S. Inc. for the Division of Sewerage and Drainage for the Wastewater Treatment Facilities Ash Lagoon Improvements; and
 
WHEREAS, Contract No. EL011393 was authorized by Ordinance No. 1636-2010, passed by the Columbus City Council on January 24, 2011, executed by the Director of Public Utilities March 04, 2011, approved by the City Attorney on March 16, 2011 in the amount of $310,648.00; and
 
WHEREAS, it is necessary to authorize the expenditure of $119,500.00 in funds from the Sanitary Sewer General Bond Fund, Fund 664, for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a contract modification agreement for professional engineering services with ARCADIS U.S. Inc. in connection with the Wastewater Treatment Facilities Ash Lagoon Improvements, at the earliest practicable date for the preservation of the public health, property, and safety; Now, Therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify Contract No. EL011393 with ARCADIS U.S. Inc., 100 E. Campus View Blvd., Suite 200, Columbus, Ohio 43235 for professional engineering services in connection with the Wastewater Treatment Facilities Ash Lagoon Improvements in accordance with the terms and conditions as shown in the original contract on file in the office of the Division of Sewerage and Drainage.
 
SECTION 2. That the Director of Public Utilities is authorized to expend up to $119,500.00 or as much thereof as may be needed, on the following:
 
Project No. | Project Name | Amount ($) | OCA Code | Object Level Three
650333-100000 | Wastewater Treatment Facilities Ash Lagoons | 664333 | 6676 | $119,500.00
SECTION 3.  That the said company, ARCADIS U.S. Inc. shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
 
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
  
SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6.  That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
 
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.