Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders, through Fleet Management Division, for the rental of 12 passenger vans and for the Recreation and Parks Department to supply vehicles to transport children and adults during the summer programs, and secure covert vehicles for the Division of Police, per the terms and conditions of State Term contracts with Enterprise Holding Inc. Ordinance #582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) Cooperative contracts. Using the DAS contract for the rental of the 12 passenger vans and covert vehicles is advantageous for the city because the City only requires an insubstantial amount of services and it wouldn't be cost effective to use resources to do a competitive process. Any savings to the City through its own bid would not be substantial. The State of Ohio Cooperative contract with Enterprise Holdings Inc. for Vehicle Rental expires 6/30/2014. Continued use of this contract to establish purchase orders beyond that date for the remainder of the 2014 fiscal year by the Fleet Management Division is contingent upon the State of Ohio DAS Procurement Office renewing the contract with Enterprise Holdings Inc.
Fiscal Impact: The Fleet Management Division has funds available in the Fleet Management Services Fund. This legislation includes and authorizes an expenditure of $45,000.00 with Enterprise Holdings Inc for the rental of 12 passenger vans and covert vehicles for the Fleet Management Division.
Emergency action is requested to ensure an uninterrupted supply of vehicles for the summer programs to transport children and adults during the summer months for Recreation and Parks Department and supply covert vehicles for the Division of Police. This ordinance is contingent on the passage of the 2014 budget.
Title
To authorize the Finance and Management Director to issue a purchase order for the vehicle rental services with Enterprise Holdings Inc for the Fleet Management Division per the terms and conditions of the State of Ohio Cooperative Contracts for the 2014 fiscal year; to authorize the expenditure of $45,000.00 from the Fleet Management Fund; and to declare an emergency. ($45,000.00)
Body
WHEREAS, there is a need for the Fleet Management Division to rent cargo vans and 12 passenger vans for use in summer programs; and
WHEREAS, The State of Ohio Cooperative contract with Enterprise Holdings Inc. for Vehicle Rental expires 6/30/2014. Continued use of this contract to establish purchase orders beyond that date for the remainder of the 2014 fiscal year by the Fleet Management Division is contingent upon the State of Ohio DAS Procurement Office renewing the contract with Enterprise Holdings Inc.; and
WHEREAS, there is a need for the Fleet Management Division, for the Division of Police to rent covert vehicles; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in Ohio DAS Cooperative contracts and State Contract CSP903910 is available for the purchase rental vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue a purchase order for 12 passenger and covert vehicles for City summer programming and Police operations , thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of State Term Schedule Contracts, as follows
State Contract No. CSP903910
Enterprise Holding Inc
CC# 430724835 expires 06/19/2015
Vehicle rental services
Object Level 3: 3298
Section 2. That the sum of $45,000.00 or so much thereof as may be necessary, in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451263
Object level 1: 03
Object level 3: 3298
Amount $45,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.