Explanation
Background:
Both City Hall and Recreation and Parks facilities have security cameras which have Genetec operating systems. Genetec requires the software to be upgraded and maintained by KNS Services.
Sole source procurement provisions of the City of Columbus City Code 329.07 will be used to enter into these contracts.
KNS will provide a software maintenance agreement to the City Hall monitored cameras including the cameras installed at Recreation and Parks facilities. This agreement will provide software upgrades to the City Hall system as needed, and provide service support from Genetec as needed.
A five-year commitment, subject to annual approval and authorization, created an overall savings of $48,823.00 to the City of Columbus.
Recreation and Parks' cameras will cost $89,603 over this five-year period. A contract, purchase order, and voucher in the amount of $17,920.60 yearly will be administered by Dept. 51-01.
City Hall cameras will cost $18,279.00 over this five-year period. A contract, purchase order, and voucher in the amount of $3,655.80 yearly will be administered by Dept. 45-07.
Initial contract term will commence March 1, 2014 and end February 28, 2019.
Principal Parties:
K.N.S. Services
Angela Lewis
8450 Rausch Dr.
Plain City, Oh. 4364
614-733-3880
compliance # 311460220
Fiscal Impact:
Recreation and Parks Cameras total $89,603 over the five-year period, which equals $17,920.60 annually. Dept 51-01, OCA#510289
City Hall Cameras total $18,279.00 over the five-year period, which equals $3,655.80 annually. Dept/Div 45-07, OCA#450042
Yearly expenses are required and budgeted in the Recreation and Parks Operating Fund and the Department of Finance and Management Operating Fund to meet the financial obligations of this agreement.
This legislation does not provide for the expenditure. The two yearly purchase orders will be created individually by each department after the passage of each department's yearly City of Columbus operating budget.
Title
To authorize and direct the Director of Recreation and Parks and the Director of Finance and Management to enter into contracts with KNS Services for the continued security camera software maintenance in accordance with the sole source procurement provisions of the City of Columbus City Codes; and to declare an emergency. ($0.00)
Body
WHEREAS, KNS Services, Inc. is the current dealer of record for the camera software at City Hall and at Recreation and Parks facilities; and,
WHEREAS, Genetec, Inc. is the manufacturer of the software at City Hall and at Recreation and Parks facilities; and,
WHEREAS, Genetec require their warranty services to be performed by the dealer of record to prevent several vendors from getting into the Genetec System and making changes; and,
WHEREAS, in order to enter into this contract, this ordinance will authorize these contracts to be entered into in accordance with the sole source procurement provisions of the City of Columbus City Code 329.07; and,
WHEREAS, a five-year warranty maintenance agreement, subject to annual approval and authorization, will be authorized to commence starting March 1, 2014; and
WHEREAS, the Recreation and Parks Department and the Department of Finance and Management will each administer separate yearly contracts, purchase orders, and vouchers for payment; and
WHEREAS, the five-year total cost for Recreation and Parks cameras will be $89,603.00; and
WHEREAS, the five-year total cost for City Hall cameras will be $18,279.00; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with KNS Services in order to obtain a March 1, 2014 year 1 contract start date, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into a five-year contract, subject to annual approval and authorization, in the annual amount of $17,920.60 with KNS Services, beginning March 1, 2014 through February 28, 2019, pursuant to the sole source provisions of the Columbus City Code Section 329.07 for maintenance and support of the security camera system for cameras located in Recreation and Parks facilities.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to enter into a five-year contract, subject to annual approval and authorization, in the annual amount of $3,655.80 with KNS Services, beginning March 1, 2014 through February 28, 2019, pursuant to the sole source provisions of the Columbus City Code Section 329.07 for maintenance and support of the security camera system for cameras located in City Hall.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.