Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) project and to provide payment for construction administration and inspection services.
The Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) project starts at the drive entrance to Westmoor Middle School on Valleyview Drive and consists of installation of a multi-use path on the south side only to Hague Avenue and then the Multi-use path proceeds south on Hague Avenue to link to the existing sidewalk across from Carol Avenue. Other project improvements will include: a new culvert on Hague Avenue, pedestrian crossing and safety gate at the Camp Chase railroad tracks (to be performed by others, in coordination with the City project), installation of a new storm water quality device, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid submittal documents.
The estimated Notice to Proceed date is March 19, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on January 9, 2014, (five majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Complete General Construction Co. $917,783.35 Columbus, OH Majority
Double Z Construction Company $977,513.37 Columbus, OH Majority
Shelly and Sands, Inc. $993,463.26 Columbus, OH Majority
Park Enterprise Construction Co., Inc. $1,144,869.53 Marion, OH Majority
Danbert Inc. $1,222,291.83 Plain City, OH Majority
Award is to be made to Complete General Construction Company as the lowest responsive and responsible and best bidder for their bid of $917,783.35. The amount of construction administration and inspection services will be $91,778.34. The total legislated amount is $1,009,561.69.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is 31-4366382 and expires 10/3/15.
3. FISCAL IMPACT
There are multiple sources of funding for this project. Funding from the Ohio Department of Transportation in the amount of $523,720.09 will be utilized for construction and inspection services associated with this project. Additionally, proceeds from an OPWC grant in the amount of $485,841.40 have been designated for this purpose. These funds will be appropriated and expended within the Local Transportation Improvement Fund, Fund 763. There is no cost to the City for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work to commence as early as possible to ensure the safety of the traveling public.
Title
To authorize and direct the City Auditor to appropriate funds in the amount of $1,009,561.69 within the Local Transportation Improvement Fund; to authorize the Director of Public Service to enter into contract with Complete General Construction Company and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) project; to authorize the expenditure of up to $1,009,561.69 from the Local Transportation Improvement Fund; and to declare an emergency. ($1,009,561.69)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) project; and
WHEREAS, the Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) project starts at the drive entrance to Westmoor Middle School on Valleyview Drive and consists of installation of a multi-use path on the south side only to Hague Avenue and then the Multi-use path proceeds south on Hague Avenue to link to the existing sidewalk across from Carol Avenue; and
WHEREAS, bids were received on January 9, 2014, and tabulated on January 13, 2014 for the Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) project, and a satisfactory bid has been received; and
WHEREAS, Complete General Construction Company will be awarded the contract for the Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) project; and
WHEREAS, it is necessary to enter into contract with Complete General Construction Company; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately for the construction of this multi-use path to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is here by authorized to appropriate the sum of $485,841.40 from the unappropriated balance of the Local Transportation Improvement Fund, Fund 763, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, to the Division of Design and Construction, Department-Division No. 59-12 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591309-100000 / Hague-Valleyview Roadway Imp CCX01/ 06-6600 / 591309 / $485,841.40
SECTION 2. That the City Auditor be and is here by authorized to appropriate the sum of $523,720.29 from the unappropriated balance of the Federal-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, to the Division of Design and Construction, Department-Division No. 59-12 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591310-100000 / Hague/ Valleyview PID88430 / 06-6600 / 591310 / $523,720.29
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219, for the construction of the Pedestrian Safety Improvements - Hague Valleyview Safe Routes to Schools (SRTS) project in the amount of $917,783.35 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $91,778.34.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $1,009,561.69, or so much thereof as may be needed, is hereby authorized to be expended from Local Transportation Improvement Fund, Fund 763 and the Federal-State Highway Engineering Fund, Fund 765 as follows:
Contract - $917,783.35
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591309-100000 / Hague-Valleyview Roadway Imp CCX01/ 06-6621 / 591309 / $441,674.00
765 / 591310-100000 / Hague/ Valleyview PID88430 / 06-6621 / 591310 / $476,109.35
Inspection - $91,778.34
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
763 / 591309-100000 / Hague-Valleyview Roadway Imp CCX01/ 06-6687 / 591309 / $44,167.40
765 / 591310-100000 / Hague/ Valleyview PID88430 / 06-6687 / 591310 / $47,610.94
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.