Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for ultra low sulfur diesel, bio/diesel for the Fleet Management Division. Formal competitive bids for bio/diesel were received by the Purchasing Office and a Universal Term contract is in place with Central Ohio Farmers Co-Op, as authorized by Ordinance 1197-2009.
The current contact with Central Ohio Farmers Co-Op expires 03-31-14. The Purchasing Office is currently establishing another bid for the purchase of ultra low, sulfur diesel, bio/diesel. The legislation will cover all expenses incurred by the city through the remainder of the current contract.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Central Ohio Farmers Co-Op. Contract Compliance Number is: 31-1717226 expires 11/06/2015
Fiscal Impact: The Fleet Management Division spent $4,629,849.94 for bulk bio/diesel fuel deliveries in 2013. The expected expenditures through March for bulk bio/diesel fuel deliveries is $800,000.00. This ordinance is contingent on the passage of the 2014 operating budget.
Emergency action is requested to ensure an uninterrupted supply of bulk bio/diesel fuel. This fuel is used by City vehicles, including Police, Fire and Refuse Collection vehicles. This ordinance is contingent on the passage of the 2014 operating budget.
Title
To authorize and direct the Finance and Management Director to issue purchase orders with Central Ohio Farmers CO-OP for the provision of bio/diesel fuel; to authorize the expenditure of $800,000.00 from the 2014 Fleet Management Operating Fund; and to declare an emergency. ($800,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bio/diesel bulk fuel, for use by various City department vehicles; and
WHEREAS, a Universal Term contract (UTC) has been established through the formal competitive bid process for bulk bio/diesel fuel and universal credit card purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division in that it is immediately necessary to issue a purchase order for bio/diesel bulk fuel, to ensure an uninterrupted fuel supply for City vehicles, including Police, Fire, and Refuse Collection Division vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders with Central Ohio Farmers Co-op for Ultra Low Sulfur Diesel and Bio Diesel fuel , in accordance with contract FL005163.
Section 2. That the expenditure of $800,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level One: 02
Object Level Three: 2286
Amount: $800,000.00
Section 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.