Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Affordable Choice Electric for the renovation of the heliport exterior landing lighting, 2130 West Broad Street. The original contract was formally bid (SA003858). Legislation was not necessary earlier because the contract did not exceed $20,000.00.
The original exterior landing lights installed around the landing pad and fence are solar powered. There have been several issues with the original lighting, particularly their short life. Under this contract modification the lighting will be renovated to include, but not limited to, hard wiring the lighting, the use of LED lighting to ensure ongoing energy efficiency, and a windsock that was originally moved from the 3rd Avenue and Olentangy location will be replaced. The new windsock will be LED.
Affordable Choice was chosen to perform the work because it has been the Facilities Management Divisions contractor for emergency service and repair of various building systems under the purview of the Facilities Management. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested for the safety of the pilots and to meet the requirements of the Federal Aviation Administration.
Affordable Choice Electric Contract Compliance No. 31-1461454, expiration date August 7, 2015.
Fiscal Impact: The cost of this modification is $70,968.48. The current unencumbered balance in the Safety Voted Bond Fund, Police Heliport is $1,019.14. This legislation authorizes the transfer of $69,949.34 between projects within the Safety Voted Bond Fund.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer $69,949.34 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Affordable Choice Electric for the renovation of the heliport exterior landing lighting; to authorize the expenditure of $70,968.48 from the Safety Voted Bond Fund; and to declare an emergency. ($70,968.48)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget and to transfer cash between projects in Safety Voted Bond Fund; and
WHEREAS, it is necessary to modify said contract with Affordable Choice Electric; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Affordable Choice Electric for the renovation of the heliport exterior landing lighting to meet the requirements of the Federal Aviation Administration, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Police Property Room|Crime Lab 330033-100000 (Councilmanic) $12,336,178|$12,266,229|$69,949
Police Heliport|330032-100000 (Councilmanic)|$0|$1,020|$1,020
Police Heliport|330032-100000 (Councilmanic)|$1,020|$70,969|$69,949
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 330033-100000|Project Name - Police Property Room/Crime Lab|OCA Code: 701033|OL3: 6620|Amount: $69,949.34
TO:
Dept/Div: 30-03| Fund: 701|Project Number 330032-100000|Project Name - Police Heliport|OCA Code: 644476|OL3: 6620|Amount: $69,949.34
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with Affordable Choice Electric for the renovation of the heliport exterior landing lighting.
SECTION 4. That the expenditure of $70,968.48, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330032-100000
OCA: 644476
Object Level: 06
Object Level 3: 6620
Amount: $70,968.48
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.