Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. in the amount of $2,274,496.95, for the Chase Road Area Water Line Improvements Project, Division of Water Contract Number 1182.
This project consists of installing approximately 3,700 linear feet of 6-inch water line and 7,600 linear feet of 8-inch water line in the Chase Road area, including Strimple Avenue, Roche Street and Meadowlark Lane.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace water lines that have a high break frequency. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and will decrease burden on water maintenance operations. The Neighborhood Liaison(s) will be contacted and informed of this project during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on January 15, 2014 from: Elite Excavating Co. of Ohio - $2,274,496.95; Beheler Excavating - $2,334,481.59; Conie Construction - $2,436,390.00; Shelly and Sands - $2,480,452.26; John Eramo & Sons - $2,540,376.30; Columbus Asphalt Paving - $2,876,663.90; and Fields Excavating - $2,982,080.20.
Elite Excavating Co. of Ohio, Inc.'s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,274,496.95. Their Contract Compliance Number is 20-1643186 (expires 4/12/15, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Elite Excavating Co. of Ohio, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. for the Chase Road Area Water Line Improvements Project, for the Division of Water; to authorize a transfer and expenditure up to $2,274,496.95 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($2,274,496.95)
Body
WHEREAS, seven bids for the Chase Road Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on January 15, 2014; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Elite Excavating Co. of Ohio, Inc. in the amount of $2,274,496.95; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. for the Chase Road Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Chase Road Area Water Line Improvements Project with the lowest, best, most responsive, and responsible bidder, Elite Excavating Co. of Ohio, Inc., 4500 Snodgrass Road, Mansfield, Ohio 44903; in the amount of $2,274,496.95; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $2,274,496.95 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, OL3 6629, as indicated on attachment "ORD 0236-2014".
SECTION 4. That the 2013 Capital Improvements Budget is hereby amended as indicated on attachment "ORD 0236-2014".
SECTION 5. That the expenditure of $2,274,496.95 is hereby authorized for the Chase Road Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690236-100053 (carryover), OCA 623653, OL3 6629.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.