Explanation
BACKGROUND: In 2002, the Division of Police purchased and implemented a computerized Ohio Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-2001 passed 12/17/01, for offense and complaint/incident reports. NIBRS is a set of rules set forth by the federal government to be followed by local and state agencies when reporting crime statistics. It assures all law enforcement agencies report crime data using the same data makers, types, and descriptors, as well as the same reporting methods, which enhances the FBI's ability to analyze the incoming statistics. As part of the original contract, the Division was provided the option to renew for five (5) additional, one-year annual software support and maintenance terms. In 2008, a new contract with the existing vendor was entered into, EL008219, and made effective March 1, 2008 under the authority of Ordinance 0538-2008. This contract expired in 2013. In 2013, a new contract with the existing vendor was entered into, EL014325, and made effective April 22, 2013 by Ordinance 0855-2013. The terms of contract EL014325 provided the option to renew the contract for four (4) additional one (1) year terms after the initial year of the contract in accordance with section 329.07 (e) (Sole Source) of the Columbus City Code. This will be the first renewal of the possible four (4) additional one (1) year terms.
Bid Information: Ordinance 0855-2013 was authorized in accordance with Section 329.07 (e) (Sole Source) of the Columbus City Codes, due to the proprietary nature of the software currently in use by the Columbus Division of Police. The cost associated with these services was negotiated with the supplier to ensure the best pricing for the City of Columbus and the Division of Police. The same process was followed to enter into this contract.
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