Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with EFS West for the installation of additional Compressed Natural Gas (CNG) storage at 4211 Groves Road. The CNG facility was originally designed in phases to allow expansion that aligned with the growth of the City's CNG fleet size. This expansion will also reduce the usage of the current compressors to help extend their life expectancy. The facility has been providing CNG fuel to the City's Fleet CNG vehicles and the public.
Formal bids were solicited and the City received one proposal on December 20, 2013 as follows (0 FBE, 0 MBE):
EFS West $249,500.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, EFS West.
Emergency action is requested so the necessary installation of the compressed natural gas (CNG) storage equipment can occur, thereby expanding the use of CNG fuel to the City's Fleet CNG vehicles and the public.
EFS West Contract Compliance No. 30-0188416, expiration date May 22, 2015.
Fiscal Impact: The cost of this project is $249,500.00. Funding is available in the Fleet Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with EFS West for the installation of additional Compressed Natural Gas (CNG) storage at 4211 Groves Road; to authorize the expenditure of $249,500.00 from the Fleet Management Capital Improvement Fund; and to declare an emergency. ($249,500.00)
Body
WHEREAS, formal bids were solicited and one company responded; and
WHEREAS, it is necessary to expand the current CNG fueling storage at 4211 Groves Road based upon the current and projected usage of the facility; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with EFS West for the installation of an additional Compressed Natural Gas (CNG) storage at 4211 Groves Road, so the necessary installation of the compressed natural gas (CNG) storage equipment can occur, thereby expanding the use of CNG fuel to the City's Fleet CNG vehicles and the public; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with EFS West for the installation of an additional Compressed Natural Gas (CNG) storage at 4211 Groves Road.
SECTION 2. That the expenditure of $249,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
Sub-Fund: 004
Project: 550006-100000
OCA Code: 513006
Object Level 1: 06
Object Level 3: 6651
Amount: $249,500.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.