Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings, with the companies listed below. These parts are needed to refurbish the settling basins and flocculation channels at the Hap Cremean Water Plant. The Division of Water would like to establish Blanket Purchase Orders, based on these contracts, in the amount of $325,000.00. The parts to be purchased from the contract will be used for the Hap Cremean Water Plant capital project which includes the replacement and installation of settling basins and flocculators.
Vendor UTC# & Expiration Date
Hoffman's Machining & Repair LLC FL005342 - 9/30/14
Evoqua Water Technologies, LLC FL005022 - 7/31/14
(*fka Siemens Water Technologies, LLC)
Applied Industrial Technologies FL005042 - 8/31/15
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these companies.
2. CONTRACT COMPLIANCE:
Hoffman's Machining & Repair LLC, 34-1898313, expires 5/14/14, Majority
Evoqua Water Technologies, LLC (*fka Siemens Water Technologies, LLC), 80-0909020, expires 8/29/15
Applied Industrial Technologies, 34-0117420 expires 6/14/15, Majority
3. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund will be necessary as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders for Basin and Flocculator Parts needed at the Hap Cremean Water Treatment Plant; based on existing Universal Term Contracts; for the Division of Water; to authorize a transfer and expenditure up to $325,000.00 within various Division of Water Bond Funds; and to amend the 2013 Capital Improvements Budget. ($325,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts with Applied Industrial Technologies, Evoqua Water Technologies (*fka Siemens Water Technologies), and Hoffman's Machining and Repair for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings; and
WHEREAS, the Division of Water needs to purchase these parts as part of a capital project to refurbish the settling basins and flocculation channels at the Hap Cremean Water Treatment Plant; and
WHEREAS, it is necessary for this Council to authorize the Finance and Management Director to establish Blanket Purchase Orders for parts needed to refurbish settling basins and flocculation channels at the Hap Cremean Water Treatment Plant based on existing Universal Term Contracts; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within various Division of Water Bond Funds, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities to authorize the Finance and Management Director to establish Blanket Purchase Orders for parts needed to refurbish settling basins and flocculation channels at the Hap Cremean Water Treatment Plant, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for flocculator replacement parts, basin collector parts, and flocculation tank/sedimentation basin shaft bearings, from established Universal Term Contracts with Applied Industrial Technologies, Evoqua Water Technologies (*fka Siemens Water Technologies), and Hoffman's Machining and Repair, in a total amount of $325,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $325,000.00 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Object Level Three 6690, as indicated on attachment "ORD 0245-2014".
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as indicated on attachment "ORD 0245-2014".
SECTION 4. That an expenditure up to $325,000.00 is hereby authorized for parts needed to refurbish settling basins and flocculation channels within Division 60-09, Project No. 690507-100000 (carryover), Object Level Three 6690, as designated below:
Fund No. | Fund Name | OCA | Vendor Name | Amount
Applied Industrial Technologies:
606 | Water Works Enlargement Voted Bonds Fund | 665070 | $46,000.00
Evoqua Water Technologies (*fka Siemens Water Technologies):
606 | Water Works Enlargement Voted Bonds Fund | 665070 | $64,398.93
609 | Water Build America Bonds Fund | 606507 | $79,601.07
Grand Total $144,000.00
Hoffman's Machining and Repair:
609 | Water Build America Bonds Fund | 606507 | $74,570.00
610 | Water Super Build America Bonds Fund | 610507| $60,430.00
Grand Total $135,000.00
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.