Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Beheler Excavating, Inc., in the amount of $2,499,998.79, for the Cooke Road Area Water Line Improvements Project, Division of Water Contract Number 1165.
This project consists of installing 2-inch, 6-inch, 8-inch, and 12-inch water lines and appurtenances inclusive of approximately 12,616 linear feet of open-cut trenching and 955 linear feet of 2-inch and 6-inch water line installed by horizontal directional drilling (HDD) methods. The work also includes the transfer of 37 services from small diameter mains to a large diameter main along Indianola Avenue.
This project encompasses the following roads: Cooke Road, Rustic Place, Scenic Drive, Rosemary Pkwy, Weisheimer Road, Colerain Avenue, Schreyer Place, Springs Drive, Village Drive, Fairlawn Drive, Garden Road, Wetmore Road, and parts of Indianola Avenue.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace water lines that have a high break frequency. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and will decrease burden on water maintenance operations. The Neighborhood Liaison(s) will be contacted and informed of this project during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on January 22, 2014 from: Beheler Excavating - $2,499,998.79; Shelly and Sands - $2,961,890.21; John Eramo & Sons; - $3,085,096.92; Elite Excavating Co. of Ohio - $3,120,521.55; and Conie Construction Co. - $3,339,485.00.
Beheler Excavating, Inc. was deemed the lowest, best, most responsive and responsible bidder in the amount of $2,499,998.79. Their Contract Compliance Number is 30-0160262 (expires 1/10/15, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Beheler Excavating, Inc.
4. FISCAL IMPACT: Funds for this expenditure are available within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a construction contract with Beheler Excavating, Inc. for the Cooke Road Area Water Line Improvements Project; for the Division of Water; and to authorize an expenditure up to $2,499,998.79 within the Water Works Enlargement Voted Bonds Fund. ($2,499,998.79)
Body
WHEREAS, five bids for the Cooke Road Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on January 22, 2014; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Beheler Excavating, Inc. in the amount of $2,499,998.79; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Cooke Road Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water, for said project; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities to authorize the Director of Public Utilities to enter into a construction contract with Beheler Excavating, Inc. for the Cooke Road Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Cooke Road Area Water Line Improvements Project with Beheler Excavating, Inc., 19545 Ankneytown Road, Fredericktown, Ohio 43019; in the amount of $2,499,998.79; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the expenditure of $2,499,998.79 is hereby authorized for the Cooke Road Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690236-100043 (New Funding), OCA 663143, OL3 6629.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.