Explanation
Background:
The Contractor will provide fitness equipment and equipment maintenance services to at least 15 recreation centers including but not limited to the Adventure Center, Beatty, Brentnell, Marion Franklin, Schiller Park, Thompson, Blackburn, Dodge, Far East, Gille, Lazelle, Martin Janis, Milo Grogan, Westgate, and Whetstone Recreation Centers per ordinance 2173-2013. The contract will commence April 1, 2014 and be complete March 31, 2015.
This ordinance will also enable the Director of Recreation and Parks to accept a grant in the amount of $11,522.00 from the Franklin County Board of Commissioners (dba: Franklin County Senior Options) for funding to support the 2014 50+ Fitness Program. This grant will be used to purchase additional fitness equipment from G&G Fitness for use in various multi-generational recreation centers that offer older adult programs during 2014. The contract with G&G Fitness will have a not-to-exceed expenditure limit of $86,522.00 and will include $51,522.00 in equipment replacement costs and $35,000.00 in repairs and preventative maintenance of existing equipment.
Principal Parties:
G&G Fitness
Bryan Knapp
2656 Sawmill Place Blvd.
Dublin, OH 43235
(614) 336-0036
Contractor Federal ID #: 16-1365573; expiration date is 8/13/2015
Fiscal Impact: $40,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund 747, $35,000 from the Recreation and Parks operating fund and $11,522.00 from the Health and Wellness grant fund to meet the financial obligations of this expenditure. This ordinance is contingent on passage of the 2014 operating budget.
Title
To authorize the Director of Recreation and Parks to enter into an agreement with G&G Fitness to provide professional services related to the provision of new fitness equipment and the maintenance of existing fitness equipment in 15 recreation centers; to appropriate and authorize the expenditure of $40,000.00 from the Recreation and Parks Fund 747; to authorize the expenditure of $35,000.00 from the Recreation and Parks operating budget; to authorize the expenditure of $11,522.00 from the Recreation and Parks Grant fund; to amend the 2013 Capital Improvements Budget; to apply for a grant with the Franklin County Board of Commissioners (dba: Franklin County Senior Options); to accept said grant in the amount of $11,522.00; to enter into an agreement with the Franklin County Board of Commissioners (dba: Franklin County Senior Options) for funding to support the 50+ Fitness Programs; to authorize an appropriation of $11,522.00 from the unappropriated balance of the Recreation and Parks Grant Fund to the Recreation and Parks Department; and to declare an emergency. ($86,522.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to enter into an agreement with G&G Fitness to provide professional services related to the provision of new fitness equipment and the maintenance of existing fitness equipment; and
WHEREAS, proposals were received by the Recreation and Parks Department on August 16, 2013 for the design, build, installation, purchase, and maintenance of fitness equipment; and
WHEREAS, a (3) year equipment replacement and maintenance agreement was authorized per ordiance #2173-2013 starting April 1, 2014; and
WHEREAS, the yearly contract amount approved by ordinance 2173-2013 shall be increased by $11,522.00 to a total of $86,522.00 due the addition of grant funds for the purchase of fitness equipment; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 747 for the fitness equipment project; and
WHEREAS, the Franklin County Board of Commissioners (dba: Franklin County Senior Options) were accepting applications to support the 50+ Fitness Programs at various multi-generational recreation centers; and
WHEREAS, the Franklin County Board of Commissioners (dba: Franklin County Senior Options) has awarded the City of Columbus, Recreation and Parks Department, a grant to support the 50+ Fitness Programs at various multi-generational recreation centers; and
WHEREAS, this grant will enable the department to purchase various pieces of fitness equipment and partner with other health and wellness organizations in order to educate our older citizens so they are able to maintain healthy lifestyles and be in better positions to make sound choices in their lives; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with G&G Fitness for fitness equipment improvements so that equipment can be maintained in good condition without a gap in service, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into an agreement with G&G Fitness in the amount of $86,522.00 to provide professional services related to the provision of new fitness equipment and the maintenance of existing fitness equipment in, at least, 15 City of Columbus recreation centers.
SECTION 2. That said agreement shall be for one year ending March 31, 2015.
SECTION 3. That the Director of Recreation and Parks be and he is hereby authorized and directed to apply for and accept a grant in the amount of $11,522.00 and enter into an agreement with the Franklin County Board of Commissioners (dba: Franklin County Senior Options) to support the 50+ Fitness Programs.
SECTION 4. That from the unappropriated monies in the Recreation and Parks Grant Fund No. 286 and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, the sum of $11,522.00 is appropriated to the Recreation and Parks Department, Department No.51-01, 2013 Health/Wellness Program, Grant No. to be assigned by City Auditor; and Object Level 3; 2269. Appropriation effective upon receipt of executed grant agreement.
SECTION 5. That the monies in the foregoing Section 4 shall be paid upon order of the Director of Recreation and Parks, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused city match monies may be transferred back to the city fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 747: Project 747999-100000/Unallocated Balance Fund 747/$135,355(Carryover)
Fund 747: Project 510040-100000/Equipment/$0(Carryover)
AMENDED TO:
Fund 747: Project 747999-100000/Unallocated Balance Fund 747/$95,355(Carryover)
Fund 747: Project 510040-100000/Equipment/$40,000 (Carryover)
SECTION 8. That the amount of $40,000.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
FundType Dept. Fund Project No. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 747999 6651 900747 $40,000.00
SECTION 9. That the transfer of $40,000.00 of cash and appropriation within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the correct project area for various improvements for the Recreation and Parks Department as follows:
FROM:
Type Dept. Fund Project # Name O. L. 3 OCACode Amount
Capital 51-01 747 747999-100000 Unallocated 6651 900747 $40,000.00
TO:
Type Dept. Fund Project # Name O. L. 3 OCACode Amount
Capital 51-01 747 510040-100000 Equipment 6651 747040 $40,000.00
SECTION 10. That the expenditure of $40,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project OCA Code Oject Level 3 Amount
510040-100000 (Equipment) 747040 6651 $40,000.00
SECTION 11. That the expenditure of $35,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 285, as follows:
OCA Code Oject Level 3 Amount
510297 3375 $35,000.00
SECTION 12. That the expenditure of $11,522.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 286, as follows:
OCA Code Oject Level 3 Amount
TBD 2269 $11,522.00
SECTION 13. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 14. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.