Explanation
BACKGROUND: To authorize and direct the Director of Public Safety to renew the contract with LexisNexis Risk Solutions FL Inc for the purpose of continuing instant computer access to the investigative database (Accurint), allowing the most efficient investigative record searches for administrative, investigative and enforcement sworn personnel users.
The original contract, EL0013364, took effect March 1, 2012, and included the option to renew for four additional, one-year terms. The original contract expired 2/28/2013. The contract was renewed for the first time last year and will expire 2/28/2014. It is in the City's best interest for the Division of Police to renew the contract with LexisNexis Risk Solutions FL Inc. to continue these vital existing services. This will be the second renewal of the possible four renewals.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
There is an additional need to appropriate funds in the Law Enforcement Seizure Fund for this expenditure.
Contract Compliance No: 41-1815880, LexisNexis Risk Solutions FL Inc, expires 02/20/2015
Emergency Designation: Emergency legislation is requested so that the Division of Police may immediately enter into contract to continue these vital and important services without interruption. The current contract expires on 2/28/2014.
FISCAL IMPACT: Additional Law Enforcement Funds will have to be appropriated for the contract renewal in the amount of $76,476.00. The Division of Police encumbered or spent $74,244.00 in 2013, $74,244.00 in 2012, $74,244.00 in 2011, 67,620.00 in 2010, and $50,844.00 in 2009 for these services.
Title
To authorize the Director of Public Safety to renew the contract with LexisNexis Risk Solutions FL Inc for the Division of Police; to authorize the appropriation and expenditure of $76,476.00 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency ($76,476.00)
Body
WHEREAS, this ordinance authorizes the Director of Public Safety to renew the contract for computer database access for investigative record searches with LexisNexis Risk Solutions FL Inc. for the Division of Police; and
WHEREAS, this database search availability is crucial to Police investigative personnel; and
WHEREAS, additional Law Enforcement Funds will have to be appropriated for the contract renewal; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a new contract for computer database access to prevent an interruption in service, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to renew the contract with LexisNexis Risk Solutions FL Inc, for computer database access for investigative record searches for the Division of Police, Department of Public Safety.
SECTION 2. That the appropriation of $76,476.00 of so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 03 | OBJ LEVEL (3) 3367 | OCA 300988| SUB FUND 016
SECTION 3. That the expenditure of $76,476.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
| DIV 30-03 | FUND 219 | OBJ LEVEL (1) 03 | OBJ LEVEL (3) 3367 | OCA 300988| SUB FUND 016
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.