Explanation
BACKGROUND: Columbus Public Health is in need of maintenance services for its: (a) CCTV and Call for Assistance Units, (b) to maintain interface between CCTV System, Call for Assistance System, and Matrix System, Card Access Equipment, (c) to maintain and service all electric locking devices and panic buttons associated with the Matrix Systems, Card Access Equipment at the 240 Parsons Avenue facility. This ordinance authorizes the Board of Health to enter into a competitively bid contract with KNS Services, Inc. for $24,864.00 for video monitoring equipment maintenance for the period of June 1, 2014 through May 31, 2015.
Solicitation #SAO03545 for CCTV Maintenance & PM services was posted April 15 through April 22, 2010. All nineteen vendors registered with the City of Columbus under commodity code 93984 were solicited for bids. Bids were solicited to cover a three-year period through May 31, 2013, with an option to extend for an additional two year if both parties agree. KNS Services, Inc., was awarded the contract with a bid of $2,072 per month, or $24,864 per year. Because of excellent service and KNS agreeing to continue to provide coverage for $24,864, the Board of Health and KNS have agreed to exercise the second year of the potential two year extended coverage.
The contract compliance number for KNS Services, Inc. is 31-1460220 and is effective through February 17, 2014.
FISCAL IMPACT: The monies for this contract are budgeted within the Health Special Revenue Fund, Fund No. 250. This is the final year of this competitively bid contract with an annual cost of $24,864. With this fifth year, the total amount authorized for maintenance services is $124,320.
Title
To authorize the Board of Health to enter into contract with KNS Services, Inc., for video monitoring equipment maintenance services; and to authorize a total expenditure of $24,864.00 from the Health Special Revenue Fund. ($24,864.00)
Body
WHEREAS, Columbus Public Health is in need of closed circuit TV and video monitoring equipment maintenance services at the Health Department facility located at 240 Parsons Avenue; and,
WHEREAS, Bid #SA003545 for CCTV Maintenance and preventive maintenance services was posted April 15 through April 22, 2010, and nineteen vendors were solicited for bids; and,
WHEREAS, it is the intent of the Health Department to contract with KNS Services, Inc. for $24,864.00 for the fifth year of this competitively bid contract; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with KNS Services, Inc., for video monitoring equipment maintenance services for the period June 1, 2014 through May 31, 2015.
SECTION 2. That the expenditure of $24,864.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Health Department, Division No. 50, Object Level One 03, Object Level Three 3372, OCA No. 500264.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.