Explanation
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to renew an annual software maintenance and support agreement, for the CommSHOP 360 Solution software application, with MCM Technology LLC. The original contract (FL003370) was awarded to MCM Technology in 2006 (through solicitation SA002175) by authority of ordinance 1986-2006, passed December 4, 2006. The contract was most recently renewed by authority of ordinance 0417-2013, passed March 4, 2013, through purchase order EL014043 for annual software maintenance and support from April 1, 2013 through March 31, 2014, at a cost of $20,807.74. This ordinance will provide for payment of the annual software maintenance and support agreement, with the coverage period from April 1, 2014, through March 31, 2015, at a cost of $21,640.05.
The Department of Technology requires technical support and software maintenance services, from MCM Technology LLC to support ongoing operations of the City's CommSHOP 360 Solution software application, which supports the Department of Public Safety's communications systems. Without the software maintenance and support services provided by MCM Technology LLC, the City will not be able to utilize this application. Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services for the CommSHOP 360 Solution software application. This application manages support, maintenance, and asset tracking of the Department of Public Safety's communications systems, enhances productivity and improves performance.
MCM Technology LLC is the sole proprietor and copyright holder of the CommSHOP 360 Solution software application. Accordingly, MCM Technology LLC is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
EMERGENCY:
Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services necessary in the usual daily operation.
FISCAL IMPACT:
During the past two years (2012 and 2013), the Department of Technology expended $20,807.74 and $20,807.74 respectively with MCM Technology LLC for software maintenance and support services for the CommSHOP 360 Solution software application. The 2014 cost for the annual software maintenance and support renewal agreement is $21,640.05. This expenditure was budgeted and is available within the Department of Technology, internal service fund, direct charge budget. This ordinance is contingent on passage of the 2014 budget.
CONTRACT COMPLIANCE NUMBER:
Vendor: MCM Technology LLC CC#/FID#: 06-1649467 Expiration Date: 02/05/2015
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an annual software maintenance and support agreement with MCM Technology LLC for the CommSHOP 360 Solution software application; in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $21,640.05 from the Department of Technology, internal service fund; and to declare an emergency. ($21,640.05)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Department of Public Safety, has a need to renew an annual agreement for software maintenance and support services with MCM Technology LLC for the CommSHOP 360 Solution software application; and
WHEREAS, the original contract (FL003370) was awarded to MCM Technology in 2006 (through solicitation SA002175) by authority of ordinance 1986-2006, passed December 4, 2006. The contract was most recently renewed by authority of ordinance 0417-2013, passed March 4, 2013, through purchase order EL014043; and
WHEREAS, the cost associated with the 2014 MCM Technology LLC agreement is $21,640.05, with a coverage term period from April 1, 2014 through March 31, 2015; and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to renew an annual software maintenance and support agreement with MCM Technology LLC, for the CommSHOP 360 Solution software application, on behalf of the Department of Public Safety; and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual software maintenance and support agreement with MCM Technology LLC, for the CommSHOP 360 Solution software application, on behalf of the Department of Public Safety, with a coverage term period from April 1, 2014 through March 31, 2015, in the amount of $21,640.05.
SECTION 2: That the expenditure of $21,640.05 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 010|OCA Code: 514245|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $21,640.05
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.