Explanation
Background:
This ordinance will establish an auditor's certificate and authorize the expenditures for the purchase of shade and ornamental trees through the City of Columbus Purchasing Office. All bids will be obtained through the City of Columbus Vendor Services bidding process; however this legislation will set up all the required funding to enter into contracts with the vendors on an as-needed basis.
In order to have all the trees available for the 2014 spring planting season, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized.
This ordinance will waive the competitive bidding provisions of Columbus City Code pursuant to CCC Section 329.27 due to the need to order and replace trees during the spring planting season. The City of Columbus Purchasing office is in the process of seeking bid proposals for the trees; however the formal bidding process must be waived to meet the time frame for the plantings.
Emergency Action:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contracts so that trees can be available for Spring 2014 planting season.
Fiscal Impact: Fiscal Impact: $30,000.00 is required and budgeted in the Recreation and Parks Tree Replacement Fund 234 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of trees for the Recreation and Parks Department; to authorize the expenditure of $30,000.00 from the Recreation and Parks Tree Replacement Fund; to establish an auditor's certificate in the amount of $30,000.00 for the tree purchases; to waive the competitive bidding provisions of Columbus City Code pursuant to Section 329.27; and to declare an emergency. ($30,000.00)
Body
WHEREAS, this tree purchase is necessary for the for the Recreation and Parks Forestry Section for tree replacements throughout the City; and
WHEREAS, the Purchasing Office will solicit bids, SO045453, to purchase trees for the Recreation and Parks Department through Vendor Services; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Code pursuant to Section 329.27 due to the time frame of the planting season; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks tree replacement Fund 234; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contracts for trees for immediate replacement thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the competitive bidding provisions of Columbus City Code are hereby waived pursuant to Section 329.27 for good cause shown.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to enter into contracts for trees as requested through RP033631.
SECTION 3. That the total expenditure of $30,000.00 is hereby authorized from the Recreation and Parks tree replacement fund 234, Department No. 51-01 as follows:
Title OCA Code Object Level 3 Amount
Recreation and Parks Tree Replacement Fund 516781 2271 $ 30,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.
SECTION 7. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest responsive and responsible and best bidder(s) to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is herby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.