Explanation
BACKGROUND: The Division of Police needs to purchase advanced authentication software, licenses, and maintenance to satisfy a mandate issued by the Federal Bureau of Investigation's Criminal Justice Information Services (CJIS) Division. CJIS provides state, local, and federal law enforcement and other criminal justice agencies with access to Criminal Justice Information (CJI) records such as fingerprints, criminal histories, and sex offender registrations. In accordance with CJIS security policies, parties accessing CJI through a mobile connection (such as Police cruiser laptops) are required to have advanced security controls to authenticate the identity of users. Additionally, any newly implemented equipment must have this technology in place at the time of installation in order to be fully compliant and allowed continued access to CJI records.
One method of advanced authentication is two-factor authentication, which requires users to provide a password and a unique identifier (such as a fingerprint, temporary authentication code provided by a security token, or an encrypted key code). The Division of Police has chosen to implement Netmotion 2FA on its new Fujitsu laptops. This technology validates identity using a biometric scan of the user fingerprint from a scanner on the laptop. This method of advanced authentication will satisfy the CJIS security requirements and compliance for continued access to CJI records. This ordinance also appropriates $67,554,.84 within the unappropriated balance of the Law Enforcement Seizure Fund.
BID INFORMATION: To immediately align our compliance with CJIS mandate, an informal bid was completed. Informal bids from three authorized resellers were provided to PoliceNet for vendor selection. After review of the bids, the Division of Police selected Upstate Wholesale dba BRITE Computers, who provided the lowest quote for product and services requested.
CONTRACT COMPLIANCE: 161382350; Expires 11/13/2015
FISCAL IMPACT: This ordinance authorizes an expenditure of $67,554.84 from the Division of Police's Law Enforcement Funds for the purchase of advanced authentication software, licenses, and maintenance from Upstate Wholesale dba BRITE Computers. This ordinance also appropriates the funds needed within the Law Enforcement Funds for this purchase.
Emergency Designation: Emergency legislation is necessary due to time restraints.
Title
To authorize the Director of Public Safety to enter into a contract with Upstate Wholesale dba BRITE Computers for the purchase of advanced authentication software, licenses and maintenance for the Division of Police; to waive competitive bidding provisions of the Columbus City Codes, 1959, to authorize the appropriation and expenditure of $67,554.84 from the Law Enforcement Seizure Fund; and to declare an emergency. ($67,554.84)
Body
WHEREAS, the City of Columbus Division of Police needs to purchase advanced authentication software, licenses, and maintenance to be compliant with the CJIS federal mandate at the cost of $67,554.84; and
WHEREAS, it is necessary to appropriate funds within the unappropriated balance of the Law Enforcement Contraband Seizure fund in the amount of $67,554.84, and
WHEREAS, it is in the best interest of the City to waive competitive bidding for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Public Safety to enter into a contract with Upstate Wholesale dba BRITE Computers for the purchase of advanced authentication licenses, software, and maintenance, thereby preserving the public peace, property, health, safety, and welfare: Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a contract with Upstate Wholesale dba BRITE Computers to purchase advanced authentication licenses, software, and maintenance, manufactured by NetMotion.
SECTION 2. That the appropriation of $67,554.84 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEV (01) 03 | OBJECT LEV (03) 3358 | OCA# 300988| SUB FUND 16
SECTION 3. That the expenditure of $67,554.84, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEV (01) 03 | OBJECT LEV (03) 3358 | OCA# 300988| SUB FUND 16
SECTION 4. That in accordance with Section 392.27 of the Columbus City Codes, this Council finds it in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves or vetoes the same.