Explanation
BACKGROUND: To authorize the Director of the Recreation and Parks Department to enter into contract with an instructor who will provide visual arts studio instruction, exhibition and workshop coordination between March 1, 2014 and February 28, 2015 at the Cultural Arts Center.
This position was widely publicized when it was created in 2012. Thirty-five (35) applications were received and seven (7) applicants were interviewed during the week of September 17, 2012. Mr. Rausch was determined to be the most qualified applicant for the position.
In 2013, the Department spent $19,092.24 for Mr. Rausch contracts. In 2014, the Department anticipates the need to encumber an amount not to exceed a total of $41,000.00. Expenditures for this contract will be partially reimbursed by student registration fees. Individual purchase orders will be set up each session or a group of sessions not to exceed the amount of $41,000.00 payable to Mr. Rausch. Mr. Rausch will receive $40 from each student that registers for one of his three-hour classes each held for eight weeks. The Cultural Arts Center offers six, eight-week sessions per year.
Contract compliance number Eric Rausch = 331845660
FISCAL IMPACT: $41,000.00 is budgeted from the Recreation and Parks Operating Fund to meet the financial obligation this contract.
Emergency action is requested so this contract can be processed as funding is in place for necessary expenditures, and so that no classes will need to be cancelled.
Title
To authorize the Director of Recreation and Parks to enter into contract with one visual arts studio instructor for the Cultural Arts Center throughout 2014 and the first two months of 2015; to set up an Auditor's certificate to establish purchase orders for the 2014 budget year; to authorize the expenditure of $41,000.00 from the Recreation and Parks Fund; and to declare an emergency. ($41,000.00)
Body
WHEREAS, the Director of Recreation and Parks desires to enter into contract with a visual arts studio instructor, exhibition and workshop coordinator for the Cultural Arts Center; and
WHEREAS, the instructor will provide classes and coordination throughout the year and the expenditures will be partially reimbursed by class registration fees; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus, Department of Recreation and Parks, in that it is immediately necessary to enter into said agreements as funding is currently in place for said expenditures and to prevent the cancellation of any classes; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with instructor Eric Rausch to provide visual arts studio instruction, exhibition and workshop coordination at the Cultural Arts Center from March 1, 2014 to February 28 , 2015.
Section 2. That the expenditure of $41,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Operating Fund as follows, to pay the cost thereof:
Fund Type Division Fund OCA Code Obj. Level 3 Amount
R&P Operating 51-01 285 510628 3346 $41,000.00
Section 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is herby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.