Explanation
BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. The Division of Police uses this technology for fingerprint identification. In 2008, the Division of Police entered into a maintenance contract (EL007917), including the option to renew for four additional, one year terms. In 2013, a new contract with the existing vendor was entered into, EL014323, and made effective on April 22, 2013 by ordinance 0807-2013. The terms of contract EL014323 provided the option to renew the contract for three (3) additional one (1) year terms. This ordinance is requesting to enter into the first renewal of the possible (3) three. A total of $520,851.00 is needed to cover the cost of maintenance and will be funded from the General Fund.
Bid Information: Ordinance 0807-2013 was authorized in accordance with Section 329.07 (e) (Sole Source) of the Columbus City Code, due to the proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandated the maintenance contract be purchased from the sole source provider, Morpho Trak, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 33-0154789, expires 2/20/2015
Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.
FISCAL IMPACT: This ordinance authorizes an expenditure of $520,851.00 for the first renewal contract with Morpho Trak for maintenance of the Automated Fingerprint Identification System (AFIS).
A total of $491,160.00 was encumbered and spent in 2013. A total of $476,282.50 was spent in 2012. A total of $453,602.40 was spent for 2011, $250,000.00 of which was funded by a Justice Assistance Grant.
Title
To authorize and direct the Director of Public Safety to enter into a maintenance support contract with Morpho Trak, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS) in accordance with provisions of sole source procurement; to authorize the expenditure of $520,851.00 from the General Fund; and to declare an emergency. ($520,851.00)
Body
WHEREAS, the Division of Police needs to renew the maintenance agreement for the current Automated Fingerprint Identification System (AFIS); and
WHEREAS, the AFIS system is an invaluable tool for law enforcement in the identification of fingerprints; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07 (e)(1) sole source of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract for maintenance of the AFIS system for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to renew the contract with Morpho Trak, Inc. for the purchase of a maintenance agreement for the Automated Fingerprint Identification System (AFIS) for the Division of Police, Department of Public Safety.
SECTION 2. That said renewal contract shall be awarded in accordance with the provisions of Section 329.07(e)(1) sole source of the Columbus City Code, 1959.
SECTION 3. That the expenditure of $520,851.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 300798 | AMOUNT $520,851.00
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.