Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter into an agreement with Motorola Solutions, Inc. This agreement will provide for professional services to assist the Police Division in migrating data from its legacy records management system (NetRMS) to the newer Motorola Premier One system. The term of this agreement is for one year from the date of a purchase order certified by the City Auditors Office. The cost of the professional services is $212,849.00, (reflecting a discount of $46,591.00 from the initial proposed cost of $259,440.00) if contract is signed by March 28, 2014. This will provide for up to 1,128 hours of service to assist the Police Division at a discounted hourly rate of $188.70.
To procure these systems and services, a Request for Proposals (SA005116) was published October 3, 2013. The solicitation received three (3) proposals, which were scored by an evaluation committee of seven (7) representatives from the Departments of Technology and Public Safety. Each committee member scored the proposals, using the following criteria: competence of the offeror (up to 25 points), quality and feasibility of proposed software and services (25 points), ability of the offeror (10 points), past performance of the offeror (25 points), and the total cost of proposed services (15 points). Based on the first round of evaluation, two offerors were invited to present additional information to the evaluation Committee and clarify their proposals. Following these presentations, the committee ranked the proposals using the same criteria used in the first round of evaluation, as follows:
Motorola 85.3 points out of 100
Sypherlink 80.3
James Group 55.0
The committee recommended the highest ranked offeror - Motorola - to the Director of the Department of Technology. The Director concurred with the committees recommendation and a contract has been successfu...
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