Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for various grades of fuels, including ethanol and unleaded fuel (including fuel purchased through MPC Investments LLC: Speedway LLC, SuperFleet) for the Fleet Management Division. A Universal Term Contract, authorized by Ordinance 2280-2012, exists for fuel credit card purchases with MPC Investments LLC (Speedway LLC, SuperFleet). This ordinance also, authorizes the Finance and Management Director to issue purchase orders for bulk unleaded fuel with Mansfield Oil Company of Gainesville, Inc., SA005229 for bulk fuel closed on 1-23-14, Mansfield Oil Company of Gainesville, Inc. was deemed the lowest, responsive, responsible bidder. Ordinance 0329-2014 seeks authorization to establish a Universal Term Contract with Mansfield Oil Company for the provision of bulk unleaded fuel.
This legislation will also establish funding with Beems BP to cover any costs incurred prior to the establishment of the new bulk fueling contract with Mansfield Oil Company of Gainesville, Inc. Authorization to use the contract with Beem's BP Distribution for unleaded bulk fuel deliveries was given by Ordinance 2078-2011. The Beem's BP Distribution contract was established through the formal competitive bid process of Franklin County for bulk unleaded fuel purchases; however, since it was not bid by the City the competitive bidding provisions of Columbus City Codes, 1959, as have been in the past, must be waived.
MPC Investments LLC (Speedway LLC, SuperFleet). Contract compliance number 27-1287018, expires 05/21/14.
Mansfield Oil Company of Gainesville, Inc. Contract compliance number 58-1091383, expires 02/01/14
Beem's BP Distribution Inc Contract compliance number 341906729 expires 11/07/15
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This legislation authorizes an expenditure of $4,000,000.00 with various vendors to purchase unleaded fuel for City vehicles. The Fleet Management Division spent $6,979,380.36 for unleaded bulk fuel deliveries and credit card services in 2013.
Emergency action is requested to ensure an uninterrupted supply of bulk unleaded, and credit card fuel purchases. This fuel is used by all City vehicles, including Police, Fire and Refuse Collection vehicles.
Title
To authorize and direct the Finance and Management Director to establish purchase orders with various vendors for the provision of unleaded fuel and fuel credit card services; to authorize the expenditure of $4,000,000.00 from the Fleet Management Services Fund; to waive the competitive bidding provisions of the Columbus City Codes, 1959; and to declare an emergency. ($4,000,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase ethanol, and unleaded bulk fuel and universal credit card purchases for use by various City department vehicles; and
WHEREAS, a Universal Term contract (UTC) has been established through the formal competitive bid process for universal credit card purchases with MPC; and
WHEREAS, a Universal Term contract (UTC), via Ordinance 0329-2014, has been established through the formal competitive bid process for bulk unleaded fuel purchases with Mansfield Oil Company of Gainesville, Inc.; and
WHEREAS, a purchase with Beem's BP Distribution for unleaded bulk fuel deliveries was authorized initially by Ordinance 2078-2011; and
WHEREAS, the Beem's BP Distribution contract was established through the formal competitive bid process of Franklin County for bulk unleaded fuel purchases, however since it was not competitively bid by the City of Columbus the competitive bidding provisions of the Columbus City Codes, 1959 had to be waived to enter into this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division in that it is immediately necessary to issue purchase orders for fuel purchases, to ensure an uninterrupted fuel supply for City vehicles, including Police, Fire, and Refuse Collection Division vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders for ethanol and unleaded fuel for the Fleet Management Division with Mansfield Oil Company of Gainesville, Inc., in accordance with the Universal Term Contract.
Section 2. That the Finance and Management Director is hereby authorized to issue purchase orders with MPC Investments LLC (Speedway LLC, SuperFleet) for Universal fuel credit card services, in accordance with the Universal Term Contract FL005403.
Section 3. That the Finance and Management Director is hereby authorized to issue purchase orders with Beems BP to cover any costs incurred during vendor transition.
Beem's BP Distribution Inc
CC# 341906729 expires 11/07/2015
Unleaded gasoline
Contract expires 02/28/2014
Section 4. That the expenditure of $4,000,000.00 or so much thereof as may be necessary in regard to the actions authorized in Sections 1, 2, and 3 be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level One: 02
Object Level Three: 2280
Amount: $4,000,000.00
Section 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That in accordance with the Columbus City Codes, City Council determines that it is in the best interest of the City of Columbus that the competitive bidding requirements be and are hereby waived for the action authorized in Section 3 only of this ordinance.
Section 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.