Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew and modify an annual contract for NextGen software licenses, support and related services, provided by Mount Carmel Health Systems. The original contract (EL003835) was authorized by ordinance 2587-2003 on December 1, 2003. The contract was most recently renewed by authority of ordinance 0553-2013, passed March 18, 2013, through purchase order EL014241. This renewal will provide another year of service for the period April 1, 2014 to March 31, 2015, at a cost of $156,906.00.
This legislation will also authorize a modification to increase funding in the amount of $11,250.00 for additional software licenses and related services to enable compliance with meaningful use requirements of the Affordable Care Act. This need for additional software and services was not known at the time of the original agreement, so the need for this modification could not be foreseen. As Mount Carmel is the existing provider of the NextGen system utilized by the Health Department, it is manifestly impractical to obtain the needed software and services through alternate procurement processes. The Health Department negotiated the cost of the additional software and services with Mount Carmel.
The NextGen system enables Columbus Public Health to operate five major clinical operations, which provide an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
As an authorized NextGen reseller, Mount Carmel Health Systems was awarded a contract by authority of ordinance 2587-2003, following repeal of ordinance 1843-2003, which was submitted pursuant to competitive bidding for procurement of the NextGen clinical managemen...
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