Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract to purchase Aftermarket Truck Parts for the Fleet Management Division. These Aftermarket Truck Parts are used by the Fleet Management Division on various trucks in the City of Columbus fleet. The term of the proposed option contract will be two (2) years, expiring October 31, 2015, with the option to renew for an additional one (1) year period. The Purchasing Office opened formal bids on October 17, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005127). One Hundred Seventy Five (175) bids were solicited (M1A-0, F1-2, MBR-3). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
NAPA Auto Parts CC# 580254510 (Expires 10/02/2015)
Refuse Parts Depot CC# 273577270 (Expires 09/03/2014)
Skinner Diesel Service Inc. CC# 311132462 (Expires 10/04/2015)
Total Estimated Annual Expenditure: $100,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of Aftermarket Truck Parts which are used for various trucks would be slowed, causing the Fleet Management Division a delay in both making vehicle repairs and getting vehicles back into commission for use.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Aftermarket Truck Parts with NAPA Auto Parts, Refuse Parts Depot and Skinner Diesel Se...
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