Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Water Meter Yokes and Setters for the Division of Water, the sole user. This contract will provide for the purchase of yokes and setters for installation with water meters throughout the City of Columbus service area. The term of the proposed option contract would expire February 28, 2015, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 19, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005182). Forty-nine (49) bids were solicited: (M1A-0, F1-0, MBR-2). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
HD Supply Waterworks, Ltd, MAJ, CC# 03-0550887 expires 11/05/2014, Items 1-3, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771expires 02/07/2015, Items 4-7, $1.00
Total Estimated Annual Expenditure: $250,000.00, Division of Water, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Water Meter Yokes and Setters with HD Supply Waterworks Ltd. and Ferguson Waterworks; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, Water Meter Yokes and Setters are utilized by the Division of Water in the installation process for water meters throughout the service area; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 19, 2013 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Water Meter Yokes and Setters, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for Water Meter Yokes and Setters, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Water Meter Yokes and Setters in accordance with Solicitation No. SA005182 for a term of approximately one year, expiring February 28, 2015, with the option to renew for one (1) additional year, as follows:
HD Supply Waterworks, Ltd, Items 1-3, $1.00
Ferguson Waterworks, Items 4-7, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Fund, Organization Level 1: 45-01, Fund: 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.